Proposal Development Specialist
Job in
Vaughan, Ontario, Canada
Listing for:
Modern Niagara
Full Time
position
Listed on 2026-01-28
Job specializations:
-
Business
Business Analyst, Corporate Strategy, Business Management, Business Development
Job Description & How to Apply Below
We are seeking a highly organized and detail-oriented Proposal Development Specialist to join our Building Services team in our Vaughan office and be an integral part of delivering continued success within this department.
The Proposal Development Specialist is responsible for leading and supporting the full proposal and pursuit lifecycle while actively contributing to client strategy and business development initiatives.
Why This Role Matters to Modern Niagara
This position plays a key role in supporting client relationships and contributing to continuous improvement across all pursuits. This role goes beyond traditional proposal coordination by partnering with leadership, operations, and account teams to shape win strategies, support strategic planning discussions, prepare and participate in business reviews, and lead or support client debriefs.
Key Impact / Purpose
Active participation and contribution in business reviews and client debriefsDemonstrated improvement in proposal quality, win rates, and internal processesEffective coordination across teams, with stakeholders reporting clear communication and alignmentContribution to lessons learned and knowledge-sharing initiatives that improve future pursuitsDuties and Responsibilities:
Proposal Management:
Coordinate and proposal preparation, review, and submission of high-quality proposals, ensuring compliance with RFP requirements, deadlines, and organizational standards with final approvals provided by leadership.Strategic Contribution:
Contribute input and analysis to pursuit planning, leadership-led go/no-go decision processes, win strategy sessions, and client-focused discussions to support business growth.Client Engagement:
Support client-facing business reviews and post-submission debriefs, as part of the pursuit or account team and contributing actionable insights.Cross-Functional Collaboration:
Work closely with operations, engineering, project management, and account teams to gather inputs, coordinate responses, and align on .Process Improvement:
Identify and opportunities to enhance proposal quality, efficiency, and success rates, including lessons learned and knowledge sharing across the organization.Communication:
Serve as a clear and consistent point of contact for internal teams and clients regarding proposal-related items, ensuring all stakeholders are informed of deadlines, updates, and critical information.Compliance and Quality Assurance:
Ensure all proposals and client communications comply with legal, contractual, and internal governance standards.Must haves:
Post-secondary education in Business, Marketing, Communications, Engineering, or a related field, or equivalent professional experience demonstrating successful proposal development, client engagement, and business development responsibilities3-5 years of experience in proposal writing, pursuits, or business development within construction, building services, engineering, or technical servicesDemonstrated experience coordinating the full proposal lifecycle, including RFP analysis, compliance, coordination, and submissionProven ability to contribute input and support strategic discussions, win-strategy sessions, and go/no-go decisionsExperience preparing for and participating in client business reviews and post-award or post-loss debriefs as part of the teamStrong understanding of RFP compliance requirements, procurement portals, and submission protocolsExcellent written and verbal communication skills, with the ability to engage confidently with senior leadership and clientsStrong organizational skills with the ability to manage multiple concurrent pursuits and competing deadlinesProficiency in Microsoft Office (Word, Excel, PowerPoint) and proposal management toolsNice to haves:
Experience in HVAC, mechanical, electrical, or integrated building services environmentsFamiliarity with formal proposal governance frameworksExperience supporting business development activities, market positioning, or client account planningExperience facilitating or documenting lessons learned and continuous improvement initiativesThis is a new position. Expected annual compensation;…
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