Proposal and Marketing Specialist

Our client is a premier, engineering-led ICI General Contractor headquartered in Woodbridge, ON, specializing in major, complex institutional and commercial new-build projects across the Greater Toronto Area ($5M to $80M+). Grounded in engineering expertise and client partnership, JR Certus actively bids on flagship public sector developments, including municipal centers, secondary schools, aquatic facilities, and community infrastructure. They are currently seeking a dynamic, detail-driven Proposal & Marketing Specialist to drive their business development efforts, own the RFP/RFI proposal process, maintain industry pre-qualifications, and showcase the company's expanding project portfolio.

Advantages

● Competitive base salary package aligned with experience

● Full Health & Dental benefits package

● Generous RRSP Matching program

● Paid vacation time

● High visibility role working directly alongside executive leadership and ownership

● Central creative and strategic role supporting high-value public and private sector tenders

Responsibilities
RFP, RFQ & Pre-Qualification Ownership:

● Coordinate, write, assemble, and submit comprehensive Request for Qualifications (RFQ), Request for Proposals (RFP), and pre-qualification packages for public and private sector tenders.

● Review tender requirements and specifications, creating compliance matrices, response timelines, and custom proposal layouts.

● Manage annual and project-specific pre-qualification renewals with key public procurement bodies, municipalities, school boards, and private client groups.

Content Development & Technical Writing:

● Draft compelling, tailored technical responses highlighting company safety records, project methodology, engineering capabilities, and past project performance.

● Interview internal Project Managers and Superintendents to gather up-to-date project metrics, site progress photos, and team resumes for inclusion in proposals.

● Develop and maintain a standardized content repository of project profiles, case studies, safety statistics, corporate qualifications, and team bios.

Brand & Marketing Collateral Management:

● Design and update professional marketing materials, bid presentations, capability statements, and corporate pitch decks aligned with company brand standards.

● Oversee corporate digital channels, managing updates to the company website, project portfolio showcases, and social media platforms (e.g., Linked In).

● Coordinate professional project photography and site video coverage at major construction milestones.

Market Research & Lead Tracking:

● Monitor public procurement portals (Biddingo, MERX, Construct Connect, local municipal purchasing boards) to track upcoming ICI project opportunities.

● Maintain an accurate pipeline database of active proposals, hit rates, shortlist notifications, and client feedback.

Qualifications

● 3+ years of experience in marketing, proposal writing, or tender coordination specifically within the Canadian Construction, Architecture, or Engineering (AEC) industry.

● Deep familiarity with municipal, provincial, and public-sector procurement processes in Ontario (e.g., school boards, municipalities, healthcare facilities).

● Post-secondary degree or diploma in Marketing, Communications, Business, Public Relations, or a related discipline.

● Exceptional graphic design and document layout skills using Adobe Creative Suite (InDesign, Illustrator, Photoshop) and MS Office (Word, PowerPoint).

● Strong technical writing skills with an ability to translate complex construction methodologies and engineering specs into persuasive, well-structured proposal responses.

● Outstanding project management and multi-tasking skills, with a proven ability to meet rigid, deadline-driven tender schedules.

Sum…