Human Resources Administrative Assistant

Human Resources Administrative Assistant About Us

With a population of approximately 16,300, Cold Lake is a city that offers a wealth of excitement, adventure and entertainment for all in any season. Hugging the southern shores of Alberta’s seventh largest lake, this recreational paradise can be accessed in summer and winter through western Canada’s largest inland marina. New housing, excellent educational facilities, a multipurpose recreational facility and a college are just a few of the highlights that truly make Cold Lake a community of choice.

This is a permanent, full-time position with the Corporate Services Department. Reporting to the Human Resources Manager, this position is responsible for:

• Completing internal and external recruitment tasks such as:
  • Creating internal and external job postings, collecting and processing new candidate applications
  • Assisting with interview scheduling, facilitation, and creation of interview packages
  • Submitting reference checks
  • Offer creation and distribution
  • Updating applicant tracking systems and spreadsheets
• Coordinate and conduct new hire orientations and assist with new employee onboarding
• Maintain employee file system
• Create swipe access cards for employees and contractors
• Update City-wide documents such as phone directory, organizational charts
• Process name tag and business card order requests
• Interpret and monitor the collective agreement rules and regulations regarding policies and issues
• Identify potential gaps in current HR policies and procedures
• Research related to collective agreements, legislation, and other projects as required

• Post‑secondary diploma in Human Resources
• Minimum 2 years’ experience in Human Resources, preferably in a Municipality or Government setting
• Knowledge of the Alberta Employment Standards Code
• Strong computer and organizational skills
• Ability to present to small and large groups
• Ability to deal with confidential and sensitive information in a professional manner
• Strong problem‑solving skills and the ability to prioritize multiple projects with tight deadlines
• Valid class 5 driver’s license
• Satisfactory Criminal Record Check

This position is Monday-Friday 8:30 a.m.

-4:30 p.m. for 35 hours per week.

• Submit a detailed resume including qualifications and past and present work experience.
• Include a cover letter describing your experience and abilities with respect to the above listed qualifications.
• Copies of any relevant certifications.

The City of Cold Lake appreciates receiving applications from all qualified individuals; however only those short‑listed for an interview will be contacted.