Accounts Payable Coordinator

Location: South Venice

Senior Friendship Centers has an opening for an Accounts Payable Coordinator Senior Friendship Centers has been supporting seniors in SWFL for over 50 years and we're looking for an experienced Accounts Payable Coordinator! The Accounts Payable Coordinator who will be responsible for all Accounts Payable (AP) functions, including coding, payment, scanning and reporting, as well as other administrative duties within the Fiscal department located at our Venice campus.

The successful candidate will be someone who enjoys working as an integral member of our team and embodies the core values of the Senior Friendship Centers including:
Respect, Compassion, Integrity and Collaboration.

The mission of the Senior Friendship Centers is "we build vibrant communities by advancing wellness, connection, and enrichment throughout the journey of aging." Older adults throughout Sarasota, DeSoto, Charlotte and Lee counties are relying on the Senior Friendship Centers for help with nutrition, adult day services, social engagement, education, help in times of crisis, and so much more.

The Accounts Payable Coordinator is a full-time position with benefits including health, dental, vision and life insurance, a 403b with an employer match, generous PTO, paid holidays and the knowledge that you have contributed to a great mission! Apply today!

Essential Functions:

Operational:

Ensure that all AP invoices have appropriate approvals, supporting documentation, and authorization, and that approvals are within limits defined by policy.

Assignment of expense codes for AP including appropriate expense allocations

Enter AP batches into accounting software weekly and complete the payment cycle.

Responsible for weekly AP Positive Pay and ACH file preparation.

Use Adobe Pro to create, edit and combine files. Scans AP batches after processing into Adobe to create weekly electronic AP file.

Complete weekly supply ordering and manage reception area.

Complete weekly cash counting and cash deposit with another staff member or volunteer.

Enter monthly cash disbursements into accounting software in a timely manner.

Receive and disperse incoming daily mail and update check log for payments received each day.

Ensure that all credit card charges for all employees have appropriate approvals and receipts. Reconcile and import into accounting software the monthly credit card expenses for all employees.

Obtain all necessary ACH authorization and W9 information from vendors.

Coding and recording of invoices, assigning to the correct program area and funding source to each.

Assists in cash flow management via AP management through due date tracking and staggering, and by matching large payable outflows with corresponding receivable inflows.

Manage vendor relationships and maintain documentation for leases and insurance policies.

Liaison for office equipment issues, communicating and problems to equipment vendor.

Support Business Manager with contracted vendor relationships (IT, communication, utilities, etc.)Periodically create reports and information as requested by program staff and/or management.

Perform general ledger account analyses and make corrections when necessary.

Assist with internal and external audit functions, to include AP schedules and general ledger line-item reconciliation.

Coordinate and track workers’ compensation certificates from vendor agencies.

Prepare IRS form 1099 at year end for eligible vendors.

Backup for Accounting Specialist, completing client billings and cash receipts.

Attend meetings and trainings as required.

Organizational:

Report any incident of abuse or neglect as mandated by state guideline.

Must comply with all Senior Friendship Centers personnel policies

Must protect the safety and health of the staff and others. Must observe and follow the provision of the Senior Friendship Center accident prevention, safety and reporting of injury, accident and incident policies as prescribed in the Employee Handbook and Department Safety Rules

Supervisory Responsibilities:

None.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work environment may vary between locations and include stairs, office space adaptation when traveling, and a moderate noise level.

Senior Friendship Centers is a drug free and Smoke free workplace.

Other Duties:

Please note:

while this job description is intended to be an accurate reflection of the primary requirements of the job, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to add or remove duties, responsibilities, and activities at any time with or without notice when circumstances (e.g. emergencies, changes in workload, rush jobs, or technological…