Business Office Assistant

Dental Care at Pelican Pointe—Full-Time Business Office Assistant Career Opportunity! Apply Today & Make Patients Smile Every Day!

Expected Full-Time Work Schedule/

Hours:

40 Hours per Week.

Office

Location:

1150 Jacaranda Boulevard, Venice, FL 34292.

• No Nights or Weekends – Enjoy a healthy work-life balance
• Full Benefits Package – Including health insurance, retirement plans & Paid Time Off (PTO)
• Quarterly Bonus Potential – Rewarding hard work & dedication
• Dental Assistant Academy Training & CE classes included – We invest in your growth!

• Career Stability & Growth – Join a secure company with over 25 years of industry-leading experience and unlimited opportunities for advancement.
• Comprehensive Benefits – Health, Dental & Vision Insurance, College Savings & Retirement Savings Plans, 6 paid holidays, and paid time off (PTO).
• Training & Development – Front‑loaded education and training to help you grow and reach your full potential from day one;
  Heartland Dental University & CE Classes.
• Flexible Pay Access – Enjoy the convenience of on-demand Daily Pay to access your earnings when you need them.
• Bonus Potential – Employee Referral & Quarterly Bonus.

• Greet and welcome patients as they enter the office to create a great first impression of our team.
• Manage front office duties, including answering phones, checking office mail and email, and communicating with patients and insurance companies.
• Utilize Dentrix for patient scheduling and records.
• Schedule and confirm appointments for multiple providers in the office.
• File patient insurance claims and follow up on outstanding claims, verification of benefits, and explanation of coverage.
• Post insurance and patient payments and process accounts receivables.
• Review treatment plan fees and payment options with patients.
• Partner with the providers and team to implement Heartland Dental systems to optimize office potential.

• High School Diploma or GED.
• Dental Front Office/Other Medical Office work experience.
• Microsoft Office Suite experience.
• Dentrix or other dental software experience.

• Working knowledge of dental procedures and terminology.
• Dentrix or other dental software experience.
• Insurance billing and accounts receivable experience.

• Collaborative team player who thrives in supportive, family-like environments.
• Dedicated, dependable with a positive attitude and service-oriented mindset.

• Experience working in a fast-paced and customer-centric environment.
• Strong communication, organization, and multitasking abilities.
• Adaptable to changing workflows and team dynamics.
• Detail-oriented with a proactive approach to problem‑solving.
• Excellent communication, organizational, and multi-tasking skills.

The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards.

• Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Availability to attend virtual training sessions (or in-person) periodically throughout the year.

As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided.

Not applicable in state of FL & TN.

At Heartland Dental, we’re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.