Accounting & Administrative Lead

About the Position

Role:
Accounting & Administrative Lead

Reports to:

People & Culture Manager, Payroll Administrator

Location:

In Office, Ventura, California Status:
Non-Exempt

The Accounting & Administrative Lead is responsible for the accurate and timely execution of Strand Products’ day-to-day accounting transactions and related administrative support. This position owns routine accounts payable, accounts receivable, bank and credit-card reconciliations, accounting documentation, and month-end close coordination in partnership with the Controller.

The role requires strong accounting fundamentals, disciplined attention to detail, consistent reconciliation practices, and the ability to identify and emphasize unusual transactions, capitalization questions, accruals, and other accounting matters before they affect financial reporting.

This position reports to the People & Culture Manager, Payroll Administrator for day-to-day priorities and administrative coordination and works closely with the Controller for technical accounting direction, month-end close, account review, and financial reporting.

• Process accounts payable from invoice receipt through approval and payment, including purchase-order matching, coding, supporting documentation, and vendor record maintenance.
• Review invoices for appropriate account coding and identify purchases that may require capitalization or Controller review before posting.
• Prepare payment batches and electronic payments in accordance with company authorization controls.
• Maintain accurate vendor files, W-9s, accounting contacts, and supporting documentation.
• Research and resolve vendor discrepancies, duplicate invoices, credits, and payment questions.

• Prepare and issue customer invoices accurately and timely based on approved sales and shipping information.
• Apply customer payments and maintain complete accounts receivable records.
• Monitor aging and follow up on past-due balances in a professional and consistent manner.
• Reconcile customer accounts and research unapplied cash, credits, short pays, and discrepancies.
• Maintain accurate customer billing contacts and support reporting of Days Sales Outstanding (DSO).

• Complete bank reconciliations accurately and on schedule, researching and resolving all reconciling items.
• Complete credit-card and other cash-account reconciliations, ensuring receipts, approvals, coding, and supporting documentation are complete.
• Reconcile key balance-sheet accounts assigned by the Controller and maintain clear reconciliation work papers.
• Review transactions for proper period, account classification, and supporting documentation; elevate unusual or uncertain items before posting.
• Maintain accurate accounting records in Quick Books, ERP systems, and other company financial systems.

• Coordinate the monthly close checklist with the Controller and complete assigned close tasks by established deadlines.
• Prepare schedules and supporting documentation for accruals, prepaid expenses, fixed assets, depreciation support, commissions, sales tax, and other recurring close items as assigned.
• Identify equipment and other purchases that may meet capitalization criteria and route them to the Controller for final accounting treatment.
• Assist with account analysis, variance questions, audit or CPA requests, and preparation of organized financial documentation.
• Maintain close work papers that are complete, traceable, and ready for Controller review.

• Provide administrative support to the People & Culture Manager, Controller, CEO, and other departments as assigned.
• Maintain organized electronic and hard-copy records, forms, correspondence, and shared administrative files.
• Coordinate routine meetings, appointments, document routing, and office communications as needed.
• Support recurring company administrative tasks, mail, supplies, document management, and special projects.
• Provide backup support for customer or internal administrative needs when…