Sheriff's Management Assistant I​/II

Management Assistant I/II

Management Assistant I/II, under general supervision, will perform a variety of clerical and administrative duties including, maintaining records and files, processing and distributing documents, providing front-desk and public assistance, responding to inquiries and requests, coordinating personnel and payroll-related activities, and assisting with scheduling, travel, and other departmental administrative functions. Approximate salaries:
Management Assistant I: $23.00 - $32.17 per hour Management Assistant II: $25.93 - $36.31 per hour Department/Agency:
Sheriff's Office Management Assistants are represented by the Service Employees International Union (SEIU) and are eligible for overtime compensation. Tentative schedule:
Opening date:
Thursday, August 13, 2026 Closing date:
Wednesday, August 19, 2026 Written exam:
Week of August 31, 2026

Depth and breadth of assignments increase at each level and may include, but are not limited to the following:

• Screens incoming correspondence, arranging items by priority for the administrator's reply, referring matters to other staff as appropriate and preparing correspondence regarding matters not requiring the administrator's personal attention;
• Acts as the administrator's receptionist, screening office and telephone callers, referring inquiries as appropriate and personally assisting those whose business does not require the administrator's personal attention;
• Makes appointments and arranges conferences and meetings for the administrator, exercising considerable discretion in commitment of the administrator's time;
• Researches, compiles, and organizes information for use by the administrator in the completion of reports, recommendations, and special projects, preparing reports and projects for the administrator's approval upon request;
• Performs filing, copying, scanning, and related tasks as required;
• Prepares and maintains a variety of office files and records, making appropriate recommendations for changes in clerical and office procedures as necessary;
• Serves as liaison between the administrator, staff, and representatives from other departments and agencies, personally transmitting messages, requests and instructions as appropriate;
• Relieves the administrator of routine personnel, budget, timekeeping, and purchasing tasks and other operational details as necessary;
• May be assigned duties which involve clerical accounting or bookkeeping; and
• Performs other related duties as required.

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list. Education, training, and experience:
Some (I) to considerable (II) secretarial and administrative office experience which has led to the acquisition of the required knowledge and abilities. The required knowledge and abilities also can be obtained by:
Management Assistant I:
One (1) year of increasingly responsible secretarial or administrative support experience. Management Assistant II:
Two (2) years of increasingly responsible secretarial or administrative support experience. Related training or college coursework may be substituted for up to one (1) year of the required experience. Necessary special requirements:
Experience using Microsoft Excel, Word and PowerPoint. Desired:
Experience in Ventura County Human Resources Payroll (VCHRP), experience in Ventura County Financial Management System (VCFMS) or similar financial software, excellent organizational, time management, interpersonal and communication skills. Knowledge, skills, and abilities:
Thorough to comprehensive knowledge (depending on level in series) of correct English usage, grammar, spelling, vocabulary and punctuation. Modern office methods and procedures, including business correspondence, filing, standard office equipment, and computer proficiency. Skilled in customer service using professionalism and patience. Verbal and written communication both inside and outside the organization. Interpersonal skills using tact and courtesy. Ability to understand departmental organization, policies, and procedures and the County governmental structure.

Compose clear and concise correspondence independent from oral or written instructions. Establish and maintain clerical procedures and standards. Independently perform a variety of administrative assignments. Establish and maintain effective working relationships with coworkers, representatives of other agencies, and the public. Effectively work with the public in situations requiring tact and poise.

Filing date:
Applications must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on Wednesday, August 19, 2026.

To apply online, please refer to our web site turacounty.gov/jobs. If you prefer to fill out a paper application form, please call  for application materials and submit them to County of Ventura Human Resources, 800…