Retirement Office Assistant

Description

WHAT WE OFFER

• Flexible Schedules – Flexible schedules may be approved after six months.
• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.
• Bilingual Incentive - Incumbents may also be eligible for a bilingual incentive depending upon operational needs and certification skills.
• Annual Leave - 208 hours per year, increasing to 288 hours after 5 years of service.
• Annual Leave Redemption - The ability to "cash in" or redeem up to 100 hours of Annual Leave per year after using 80 hours in the preceding twelve months.
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.
• Health Plans – Full time employees are afforded a flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans:
  Tier one for employee only is $464 per biweekly pay period, tier two for employee plus one is $834 per biweekly pay period and tier three for employee plus family is $1,024 per biweekly pay period.
• Flexible Spending Accounts - Choice of participation in the Flexible Spending Accounts which increase spending power through reimbursement of pre-tax dollars for IRS-approved dependent care and health care expenses.
• Pension Plan - Both the County and employees contribute to the County's Retirement Plan and to Social Security. If eligible, reciprocity may be established with other public retirement systems, such as CalPERS.
• Holidays - 13 paid days per year which includes a scheduled floating holiday.

THE AGENCY

The Ventura County Employees' Retirement Association (VCERA) is a multi-employer, defined benefit, public pension plan located in Ventura County, California. Founded in 1947, the association is governed by the County Employees Retirement Law of 1937 ("1937 Act") and the California Public Employees' Pension Reform Act of 2013 (PEPRA). VCERA's primary responsibility is to provide lifetime retirement benefits for eligible employees of the County of Ventura, Ventura County Superior Court, Ventura County Air Pollution Control District (APCD), Ventura Regional Sanitation District (VRSD) and VCERA.

The plan serves over 10,000 active members, over 4,000 deferred members, and more than 8,000 retirees.

THE POSITION

Under general supervision, performs a variety of clerical duties in support of Retirement operations. Support activities may include public contact, customer service, records maintenance, document production, and/or processing data.

The ideal candidate will have excellent public contact and customer service skills; the ability to build and maintain effective working relationships with others; and must be organized and have experience working in a fast-paced professional environment.

Distinguishing Characteristics

Office Assistant-Confidential is the entry/journey level classification in the job series. Incumbents perform a variety of clerical duties according to established criteria and prescribed procedures. Performing some of these clerical duties may require the application of specialized program knowledge in support of ongoing operations and services. Some independent judgment is required in choosing among alternative courses of action in mostly standardized operations or routine situations.

The Office Assistant– Confidential is a Confidential classification and is eligible for overtime compensation.

The eligible list established from this recruitment may be used to fill current and future Intermittent, Extra-help, Temporary, Fixed-term, and Regular vacancies. There are currently two (2) Regular vacancies within the Retirement Department.

TENTATIVE SCHEDULE OPENING DATE: Wednesday, August 26, 2026 CLOSING DATE: Tuesday, September 1, 2026, at 5:00 p.m.

Depth and breadth of assignments may include, but are not limited to the following:

• Provides clerical support to Retirement Benefits Specialists such as typing correspondence, tracking and logging documents, entering data, assembling…