Court Processing Assistant IV

Under direction, performs specialized clerical and highly technical work in support of assigned area and related courtactivities; serves as a lead worker in an assigned unit.

This advanced journey level assignment requires incumbents in this class to assume more complex clerical and technicalresponsibilities with greater independence, in comparison with the lower Court Processing Assistant (I, II & III) classifications.

This Court Processing Assistant IV is distinguished from the Court Supervisor classification as incumbents of the latterclassification are responsible for the full scope of supervisory duties, while the incumbents in the lead worker classification are expected to provide assistance to supervisory staff in planning and implementing work procedures,staff training or other such tasks.

• Receives and processes legal documents related to an assigned area (e.g. Civil, Criminal/Traffic, Probate, Juvenile,Family Law, etc.).
• Accesses databases and court case management systems to retrieve, enter, and/or update information.
• Reviews documents for completeness, timeliness, and conformity to legal requirements.
• Assists the unit supervisor in coordinating the unit staff’s work schedule.
• Trains staff on court processes and procedures.
• Researches, updates and/or voids transactions related to data entry, payments, filing, record keeping, and other aspects of case processing.
• Researches and provides technical assistance for specialized transactions, complex or difficult assignments.
• Provides coverage in the assigned unit as needed to meet workload demands and the unit’s operational goals.
• Answers public inquiries; explains filing processes and procedures related to court operations; provides basic information needed to file routine documents.
• Effectively communicates with and maintains effective working relationships with judicial officers, court employees,governmental agencies, members of the public and others encountered in the course of business.
• Delivers and retrieves court files, exhibits and documents to and from various courtrooms, court locations, storage locations, and/or departments.
• Oversees cashiering duties and ensures that cash receipts are accurately disbursed, recorded, processed, and secured.
• Maintains court records and the confidentiality of such records in accordance with government standards, laws,regulations, court procedures and policies.
• Creates and updates court procedures related to the assigned unit.
• Follows directions and carries out oral and written instructions related to assigned unit or other areas as needed during business.
• Provides the highest quality of customer service by exercising tact, courtesy and excellent judgment at all timeswhen communicating with internal and external customers.
• Attends various meetings, conferences, and training sessions as needed.
• Participates in special projects.
• Performs other duties as assigned.

Graduation from high school or its equivalent.

Three (3) years of current full-time experience in court operations at a Superior Court in California, excluding Collections and Fiscal departments, performing duties at various desks or functions in the assigned department. For example, if assigned in the Civil department, performing duties at the front counter, judgment desk, and answer/motion desk will meet the multi-desk or function qualification. Experience working in more than one (1) court operations department is desirable but not required.

Knowledge of:

• Codes, rules, policies, procedures and legal terminology applicable to a wide variety of court operations and courtroom support functions pertinent to the assigned areas of responsibility, including but not limited to…