AP​/Payroll Specialist

Job Description

The Kingdom East District Office seeks an upbeat, energetic, and technologically savvy team player to support the Finance Department in a fast‑paced, supportive environment. The role will be based in Lexington Center, Vermont and offers a pay range of $25–$29 per hour.

• Maintain a positive working relationship with colleagues, customers, and vendors.
• Maintain confidentiality in all matters.
• Respond to telephone, email, and in‑person requests, inquiries, and questions in a timely, professional, polite, and responsive manner.
• Demonstrate good attendance and punctuality.
• Perform other duties as assigned by the Director of Finance.

• Prepare and produce payroll on a bi‑weekly basis, including all related reports.
• Update and maintain all payroll records.
• Enter new employee information into the School ERP Pro accounting system.
• Prepare and distribute all W‑2s and ACA forms.
• Complete employment verification and unemployment requests.
• Prepare for W/C audit.
• Maintain payroll files.

• Maintain accounts payable records.
• Review requisitions for purchase order approval for all school buildings and departments; verify invoices and documentation.
• Research discrepancies in billing and take action to ensure correction.
• Monitor discount opportunities; ensure credits are received for credit memos issued by vendors.
• Assist in preparation of bi‑weekly bill warrants.
• Review expense codes and process materials for data processing.
• Process payments to appropriate vendors.
• Ensure exempt entities do not pay sales tax.
• Track open purchase orders and follow up on outstanding orders.
• Generate 1099 reports for vendors.
• Maintain filing system.
• Purchase orders for professional development; review reimbursements to ensure alignment with travel policy.
• Maintain online accounts (Amazon, Walmart).
• Manage outstanding checks; send letters and remit payments to the state when appropriate.

Hourly wage: $25–$29.

• Associate degree preferred.
• Citizenship, residency, or work visa required.

• Tisha Hankinson, Director of Finance
• 64 Campus Lane, PO Box 129, Lyndon Center, Vermont 05850
• Phone: 802‑626‑6100
• Email: thankinson

Minority applicants are encouraged to apply. EOE M/F