Training and Licensing Coordinator

Job Title: Training and Licensing Coordinator
Department: Human Resources
Reports To: HR Manager
Type: Full-Time
FLSA Status: Non-Exempt
Hours: 40+ hours per week
Pay Range: $27-$32/hour

About VHV Company

VHV is a full-service mechanical construction contractor specializing in high-quality plumbing, piping, and HVAC systems for commercial, industrial, and institutional clients across Vermont and New Hampshire. Headquartered in Winooski, VT, we’ve been building trusted relationships and delivering innovative solutions for over 75 years.

At VHV, you’re not just an employee—you’re an owner. As a 100% employee-owned company, we value teamwork, integrity, safety, continuous improvement, and treating each other with respect. Join a team committed to excellence, collaboration, and growth.

Our Core Values:

• Know & Do What’s Right
• Committed to Improvement
• Team Focus

Our Core Focus:

Hire, Promote, Reward, Repeat

Position Summary

The Training and Licensing Coordinator plays a vital role in maintaining workforce compliance and supporting the professional development of employees. This position is responsible for tracking, submitting, and archiving licenses and certifications, performance reviews, coordinating apprenticeship program administration, and providing backup support to the Executive Administrative Assistant. The role also delivers administrative support to the Operations and Service departments.

Team player, integrity, empathy, dependability, detail-oriented, solid decision-making skills, driven, approachable, punctual, high standards for quality and excellence, good customer service skills

Qualifications

• High school diploma or equivalent required
• 2+ years of experience in administrative coordination, compliance tracking, or licensing within a technical or construction-related field
• Familiarity with apprenticeship programs, licensing bodies, and regulatory compliance is highly desirable
• Strong organizational skills with attention to detail and accuracy
• Proficiency in Microsoft Office Suite and experience with license tracking systems or HRIS platforms
• Ability to manage multiple priorities and meet tight deadlines
• Excellent written and verbal communication skills
• Collaborative team player with strong problem-solving skills

Essential Roles and Responsibilities

Licensing & Certification Management

• Maintain a centralized database of all employee licenses and certifications.
• Monitor expiration dates and ensure timely renewals and re-certifications
• Submit applications, documentation, and renewals to regulatory bodies as needed
• Maintain digital and physical records in accordance with compliance and audit standards
• Handle enrollment, registration, and documentation for apprentices in accordance with state and federal guidelines
• Coordinate class schedules, track hours and progress, and communicate with Training Committee.
• Prepare reports and maintain accurate records for internal and external audits

Performance Review Oversight

• Assist Supervisors and Managers with performance review process through notifications and preparation of wage adjustment communications.
• Assists HR Generalist in monitoring and ensuring that all reviews are completed and archived.

Administrative Support

• Serve as the primary backup to the Executive Administrative Assistant during absences or peak workload periods
• Assist Operations and Service departments with scheduling, report generation, data entry, purchase orders, and work order documentation

Onboarding Support

• Assist HR Generalist in the onboarding of new employees.
• Schedule any needed appointments and prepare new hire packages.
• Work with Executive Administrative Assistant in hosting bi-monthly Onboarding/Re-onboarding events.

How We Work: EOS + Continuous Improvement

VHV operates on the Entrepreneurial Operating System (EOS), with a focus on:

• Vision
• People
• Data
• Process
• Issues
• Traction

This framework helps our team stay aligned, accountable, and continuously improving.

Opportunities for advancement exist for high-performing team members. We live our core value of being Committed to Improvement, offering access to education, training, and cross-functional growth. At VHV, we don’t just fill roles—we grow careers.

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