Executive Assistant

Executive Assistant to the Vice Dean for Students and Interim VP for DEI and Academic Accommodations Coordinator

Deans' Office

Full-time, non-exempt, 37.5 hours/week

$26-32/hour

On-Campus

Reports to:

Vice Dean for Students, Interim VP for DEI

VLGS Benefits and PTO include:

- Full benefits (medical, dental, vision, etc.).

- 403b including 4% employer contribution.

- 2 weeks of paid vacation in addition to paid personal and sick days.

- 11 paid holidays plus two weeks of paid days off for Summer and Winter breaks.

- Employee Assistance Program.

- VLGS course participation with tuition assistance.

- Flexible schedule potential.

Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community.

Position Summary:

The Executive Assistant and Academic Accommodations Coordinator is an integral member of the Deans' office team. This role will provide support for the operation of the Deans' office, working closely with the administrative team, and in collaboration with other offices and support teams. This is a residential position; on-campus presence is required.

Key Duties and Responsibilities:

• Act as the primary point of contact for students interacting with the Vice Dean for Students and the Vice President for Diversity, Equity, and Inclusion. Provide information, explain and enforce standard policies and procedures, process requests, and resolve issues by referring students to the correct department or person as necessary.
• Manage calendars and schedule meetings.
• Arrange and organize institutional and departmental events including, but not limited to receptions, dinners, conferences, workshops, and programs. This includes coordinating dates with calendars and schedules, arranging for food, rooms, technology, invitations, publicity, and monitoring attendance.
• Draft, revise, and proofread documents including minutes, reports, policies, manuals, correspondence, etc.
• Implement and maintain filing, record-keeping, and reporting systems manually and electronically, including basic ability to work with spreadsheets and data.
• Organize and maintain the office space. Order supplies, screen and distribute mail, and respond to routine correspondence.
• Office reception duties; answer phones, greet and direct guests, students, etc. upon arrival to the office in a polite and professional manner, and answer questions and/or direct such visitors and students to the appropriate department as needed.
• Provide class and teaching related support for Vice Dean for Students and Vice President for Diversity, Equity, and Inclusion.
• Manage implementation of and ongoing support for academic accommodations for all students, including working with faculty and staff to ensure accommodations are properly administered.
• Liaise with outside vendors to ensure proper implementation of accommodations.
• Hire, train, and supervise 15-25 work study students each semester.
• Manage expense reporting for Vice Dean for Students, Office of Diversity, Equity, and Inclusion, and the Mental Health Department.
• Provide administrative support to the Mental Health Department as needed.
• Contribute to school-wide projects as needed.
• Perform other related duties as assigned.

Required Education, Skills, and Experience:

• Associate's degree required; bachelor's degree preferred.
• Minimum of two years' experience in an administrative support position or related role.
• Understanding of, appreciation for, and commitment to inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints.
• Experience arranging travel and accommodations.
• Experience managing complex calendars and schedules.
• Strong written and verbal communication skills.
• Ability to use discretion in handling confidential and sensitive information.
• Ability to handle multiple priorities with tight deadlines in a fast-paced environment.
• High level of proficiency with Microsoft Office Suite. Must be able to adapt to new…