Confidential Office Manager​/Executive Assistant to Superintendent

Confidential Office Manager / Executive Assistant to the Superintendent

Grand Isle Supervisory Union - North Hero, Vermont

Starting Date: Jul 1, 2026

Organization: Grand Isle Supervisory Union (GISU)
Location: On-Site (Central Office)
Reports to: Superintendent
Classification: Full-Time, 12-Month, Non-Exempt
Compensation: $26.00 – $35.00 per hour (commensurate with experience)

Position Overview: GISU is seeking a highly professional, organized Confidential Office Manager to serve as the primary Executive Assistant to the Superintendent. This is a pivotal role within our district leadership team, requiring a unique blend of high‑level administrative support, board governance coordination, and office management. As a confidential employee, you will frequently handle sensitive information related to labor relations, personnel, and district strategy.

This in-person position is located at the Central Office in North Hero.

• Executive & Administrative Support:
  • Serve as the primary point of contact for the Superintendent’s office; manage calendars, schedule appointments, and coordinate travel.
  • Draft, proofread, and edit high‑level communications, reports, and policy statements.
  • Research background data for special projects, draft policies/procedures, and track district initiatives to ensure deadlines are met.
  • Design and maintain filing systems and databases to ensure the completeness and security of executive records.
• Board Governance & Public Relations:
  • "Warn" meetings in accordance with legal requirements; prepare and distribute agendas and informational packets for all school boards and committees.
  • Attend meetings to record and transcribe minutes (or complete from recordings); maintain archival board files.
  • Update and maintain school board webpages, including minutes, agendas, and School Action Plans.
  • Act as a professional bridge between the Board, district staff, and the community.
• Central Office Operations:
  • Manage general office flow, including mail distribution, supply procurement, purchase orders for directors, and oversee the central filing system.
  • Greet visitors and answer phone lines.
  • Manage the School Choice program, residency issues, and tuition waiver requests in accordance with state law and GISU policy. Manage the Medicaid Administrative Claiming (MAC) Annual Reinvestment Plan and program.
  • Assist with the development and training of school-based clerical staff on new district-wide procedures.
  • Manage the calendar, scheduling and correspondence in support of Special Education.

• Education: Associate’s Degree with at least 3 years of experience, or Bachelor’s Degree with at least 1 year of experience.
• Certifications/Licenses: Valid Vermont Driver’s License; maintain an acceptable driving record.
• Travel Requirement: Reliable transportation; occasional travel between school locations or offsite spaces may be required. Reimbursement at IRS-approved rate for mileage.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Experience with website maintenance and desktop publishing is preferred.
• Discretion: Proven ability to handle highly confidential and sensitive information with absolute integrity.
• Communication: Exceptional written and verbal communication skills; ability to translate complex information for diverse audiences (parents, board members, staff).
• Attributes: High level of accuracy, attention to detail, and the ability to work independently without constant supervision.
• Citizenship/Residency: Citizenship, residency or work visa required.

• Salary: $26 – $35 per hour (12‑month salaried schedule).
• Vacation: 20 Paid Vacation Days per year.
• Sick Leave: 17 Paid Sick Days per year.
• Holidays: 13 Paid Holidays.
• Insurance:
  Comprehensive Health, Dental, Vision, and Life insurance.
• Retirement:
  Retirement plan options available.

• On‑Site Requirement:
  Central Office, Monday–Friday, 8:00 AM – 4:00 PM.
• Environment:
  Professional office setting with moderate noise levels.
• Physical Demands:
  Ability to sit/stand for extended periods; manual dexterity for data entry; ability to lift up to 25 lbs to shoulder height.

This general outline illustrates the type of work. Other duties may change or be assigned at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.