HighLevel Executive Assistant

Overview

Are you hard‑working and detail‑oriented? Love systems, processes, and procedures? Enjoy a fast‑paced work environment with lots to do? Love serving people and checking things off your to‑do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk!

An executive assistant is needed for a top‑ranking real estate team in the DC METRO AREA (Virginia/MD/DC). With the help of this individual, the CEO is hoping to focus more on selling Real Estate and much less on the back‑end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this team.

Salary Range: $60,000 – $65,000
Paid Time Off (PTO)
Stipend Benefits Available
Bonuses – Considered after a 90‑day period
Rapid growth potential

• Assisting and supporting the owner in all business and personal areas needing assistance.
• Maintaining database management system(s).
• Screening and directing phone calls; distributing correspondence.
• Handling requests and queries appropriately.
• Scheduling meetings and appointments.
• Producing reports, presentations, and briefs.
• Assisting and supporting multiple agents (as needed) with whatever they need.
• Assisting clients and helping them to have an extraordinary experience.
• Managing day‑to‑day office operations.
• Tracking expenses accurately and creating effective budgets.
• Lead management assistance.
• Assisting with planning and assisting with annual client events.
• Marketing of listings, business, and team through social media and other avenues.
• Helping clients through the closing process.
• Coordinating and tracking contractors who are assisting clients with home updates.
• (Eventually) Hiring, training, and holding team members accountable.
• Enjoy checklists and paperwork.

• Outstanding organization.
• Strong attention to detail.
• RESOURCEFUL.
• Tech savvy; up‑to‑date with the latest office gadgets and applications and able to navigate new systems quickly.
• Able to multitask and prioritize daily workload – can work on multiple projects at once.
• Able to work independently to support a team and appropriately manage time.
• Effective interpersonal skills, including superior oral and written communication skills.
• Strong problem‑solving abilities.
• Discretion and confidentiality.
• Customer service focus.
• College degree and social media experience preferred.
• Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse).
• Comfortable handling strong personalities.
• This person must have a CAN AND WILL DO attitude.
• This person will do anything and everything they need to in order to free their agents up to sell.