Administrative Assistant II - Front Office

Administrative Assistant II
- Front Office

Colchester School District Malletts Bay School
- Colchester, Vermont.

Job : 5743974

Final date to receive applications: Posted until filled

Posted: May 28, 2026 12:00 AM (UTC)

Starting Date: Jul 20, 2026

POSITION TITLE: Front Office Administrative Assistant

GENERAL DESCRIPTION: The School Administrative Assistant performs a variety of interpersonal, secretarial, and organizational responsibilities that contribute to the efficient management and coordination of assigned school-based tasks.

WAGE CATEGORY: Grade

C. Non-Exempt (hourly)

TERMS OF EMPLOYMENT: Per School Board and Support Staff Agreement if position exceeds 20 hours per week; otherwise, per current Handbook for Non-Union Support Staff Personnel.

REPORTS TO: Building Principal, Other School Administrators

EVALUATION: Performance in this position will be evaluated annually, in person and in writing, by the Building Administration consistent with the process described in the School Board/Support Staff Agreement if position exceeds 20 hours per week; otherwise, per the current Handbook for Non-Union Support Staff Personnel.

• Knowledge and experience with bookkeeping and accounting practices.
• Business education training, degree preferred, and experience working in a busy office environment, preferably a school setting.
• Previous experience and/or ability to work with children or adolescents.
• Superior word processing and excellent communication/interpersonal skills.
• Flexibility, initiative, and a broad background in computer applications/programs.
• Demonstrated ability to plan, organize, problem-solve, and manage conflict.
• Commitment to the School District’s mission and Strategic Plan.

• Serve as the school office coordinator; receive/distribute messages, screen callers, greet students/visitors, respond to inquiries; and model strict confidentiality standards.
• Word process all routine correspondence and personnel information as requested by the administration.
• Prepare payroll information and purchase order transmittals for Principal’s signature; forward to Central Office in a timely manner.
• Assist and help maintain all student data in collaboration with building administration.
• Record all employee absences and verify substitute data.
• Verify all incoming orders/materials against purchase orders; submit to central office for payment.
• Maintain petty cash, student activity accounts, and school passbooks.
• Assist building administrator(s) in preparing, administering, and managing the school's operational budget.
• Maintain an inventory of office supplies; recommend reorders or bids as needed.
• Assist building administration with the recruitment, training, and assignment of student office aides/clerical aides.
• Assign substitute teachers and support staff in collaboration with the principal/building administrators.
• Maintain and update all office files, copier/telephone codes, a master calendar for building administrators, and Teacher/Student Handbooks.
• Oversee clerical functions related to the opening of the school year.
• Oversee clerical functions related to the end of the year.
• Other duties and responsibilities are designated by the school principal and other building administrators.

• The noise level in the work environment is moderate.
• Occasionally exposed to outside weather conditions.

• Regularly required to sit, use hands to finger, or handle.
• Regularly required to talk and hear.
• Occasionally required to stand and walk.
• Regularly required to reach with hands and arms.
• Occasionally lift and/or move up to 25 pounds.

Position Type: Full-time

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  Administrative Assistant
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