Administrative Assistant- School Based

Administrative Assistant
- School Based

Windham Central Supervisory Union Leland and Gray Union Middle/High, Townshend, Vermont

Job : 5791866

Final date to receive applications: Jul 31, 2026 11:59 PM (Eastern Standard Time)

Posted: Jun 19, 2026 4:00 AM (UTC)

Starting Date: Aug 17, 2026

Position Type: Full-Time

Salary: $18 to $25 Per Hour

JOB TITLE: Administrative Assistant - School Based

REPORTS TO: Principal

APPROVED BY: Superintendent of Schools

UPDATED: 5/2021

FLSA STATUS: Non-Exempt

POSITION OBJECTIVES: To perform a full range of administrative and clerical functions for Leland and Gray, including assistance with key departmental administrative tasks.

• Oversee and manage the substitute calling and leave tracking system for the assigned programs by verifying daily leave and substitute reports, ensuring accuracy of leave reporting and substitute assignments; calling substitutes when needed, arranging for reassignments and coverage when necessary, orienting new substitutes to the program, and issuing daily assignments to substitutes.
• Monitor and track student attendance; produce letters to notify parents regarding absences; serve as liaison with the nurse’s office regarding absences.
• Plan, coordinate, and carry out all daily activities and operations related to the assigned administrative function.
• Maintain confidentiality of administration, staff, and students.
• Contribute to a positive school culture and support school-based initiatives.
• Complete school and district-level reports, as requested or required.
• Maintain and update school-based databases, such as Power School and/or SWIS.
• Participate in and provide support to school-based Emergency or Crisis Teams.
• Manage the E-finance system at the building level for purchasing, as directed by the Principal. Support staff in the use of the E-finance system.
• Update information in the database related to students, teachers and parents (may include attendance records, student demographics, etc.)
• Prepare a variety of printed materials, frequently involving the design, set‑up and formatting of reports, manuals, forms, and other special documents.
• Organize and maintain a variety of general and specialized department and/or program files and records, both paper and computerized, frequently involving cross‑filing/cross‑reference systems.
• Type and proof correspondence, reports, minutes of meetings, forms, manuals, brochures, papers, records and other materials from recorded, handwritten, or typed copy. Compose routine correspondence, as requested.
• Perform key office reception functions, in a positive and professional manner, answering phones and greeting visitors: screen calls, and visitors to determine nature of request or problem; refer to appropriate staff member or office; take messages; make appointments; take standard information for administrative or other purposes; distribute a variety of written information; answer questions about department/school policies, procedures, fees, schedules, events, services, programs, and the like;
  
  distribute, collect and assist with completion of forms. Place calls as requested.
• Process various documents: prepare/initiate documents; review for accuracy and completeness; code; complete missing or inaccurate information; resolve discrepancies; enter data in manual and computerized files, verify/edit to ensure accuracy, update files/records regularly; distribute or file documents as appropriate.
• Compile a variety of standard information from both manual and computerized records and files for regular and special reports and in response to specific requests by supervisor or other staff members.
• Perform other specialized clerical/technical tasks related to the department’s primary function, such as: organizing of specialized materials; scheduling tasks/space/equipment/activities; coordinating special mailings and/or meetings; making travel arrangements for senior staff members; and the like.
• Order and maintain an inventory of office supplies and equipment. Oversee office business equipment such as phones, printers, and copiers. Report/communicate problems and order replacement supplies…