Office Administrative Assistant- Vermont Supervisory Union

Central Office Administrative Assistant – Central Vermont Supervisory Union

Location: Williamstown, Vermont

Starting Date: Immediately

Assist the Director of Special Services and the CVSU Special Education team by coordinating administrative support functions related to special education and student services. Administer the Supervisory Union’s Medicaid School Based Health Services Program to generate Medicaid reimbursement. Foster a professional, inclusive work environment that emphasizes teamwork and timely services to staff, families and stakeholders.

Commitment to racial equity and other educational equity is required.

• Manage incoming records for newly registered students eligible for special education; gather records and prepare mailings.
• Track, organize and maintain special education files (active and inactive).
• Perform and report Child Count submissions; coordinate information needs, process data, and submit reports by deadlines.
• Send correspondence related to bi‑annual time schedule requirements and maintain storage per AOE guidelines.
• Track other AOE reporting as required.
• Serve as Docu Sped Administrator: create accounts, manage caseload access, securely transfer files between districts, and assist with reconfiguration.
• Assist Director with monitoring procedural compliance checks; notify when errors are discovered.
• Develop and maintain computerized departmental records and filing systems.
• Create and maintain procedural manuals and informational materials.
• Attend meetings and training sessions; confer with the Co‑Director of School Transformation on projects, policies, and personnel issues.
• Prepare, proof, and edit correspondences, reports, and materials; draft routine correspondence.
• Manage ESSA/Educational st abilities and BID compliance paperwork.
• May train, assist, and occasionally direct co‑workers.

• Work cooperatively with staff, families, and external agencies.
• Maintain organizational skills, prioritize tasks, and ensure accuracy.
• Demonstrate adaptability, resilience, and openness to change.
• Show motivation, self‑direction, and initiative.
• Handle conflict, stress, and emotional situations calmly.
• Maintain confidentiality and professional image.
• Follow district policies, procedures, and behavior expectations.
• Dependable: follow instructions, respond to requests, meet deadlines.
• Apply knowledge of current research and theory in practice.

• Demonstrated experience supporting diverse students, including students of color, English language learners, and LGBTQI students.
• Associate degree in business or related discipline plus 2–3 years of clerical/administrative experience, or equivalent combination.
• Broad base of general clerical/secretarial skills.
• Administrative and organizational skills; experience with moderately complex filing and records systems.
• Computerized information systems experience (desirable or required).
• Valid driver’s license.
• Fingerprint/criminal background clearance.
• Typing speed of 55 wpm or faster.
• Strong communication, computer, and interpersonal skills.
• Ability to read, write, and interpret documents and develop reports.
• Basic math and reasoning skills.

Work requires sitting, talking, hearing, walking, using hands and fingers, occasional standing, reaching, and lifting up to 50 pounds.

Moderate noise level in an office environment.

The Central Vermont Supervisory Union is an equal opportunity employer and prohibits discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital or civil union status, ancestry, birth, age, citizenship, veteran, political affiliation, genetic information, disability, and protects retaliation for those opposing such discrimination.

Job : 5792961

Final date to receive applications: Posted until filled

Position Type: Full-time

Job Category: Support Staff – Administrative Assistant

• May also provide additional support for the Director of Finance.
• At least 2 years of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required.

• Abby Wiggins, Director of Special Services
• 111B Brush Hill Road
• Williamstown, Vermont 05679
• Phone: 802‑433‑5818
• Email: awiggins