Senior Administrative Coordinator

Location:

US-VA-ARLINGTON-111 ~ 1300 17th St N ~ BBN ARLINGTON

Position Type:
Onsite

U.S. citizenship is required; only U.S. citizens may access information under this program/contract.

RTX Corporation is an aerospace and defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses – Collins Aerospace Systems, Pratt & Whitney, and Raytheon.

• Provide administrative support to the Business Unit (BU) group’s senior leader and employees who are primarily located or assigned to the BU in BBN’s Arlington, VA office.
• Collaborate and support all other administrative teams within the organization when necessary.
• Maintain senior leader calendar for meetings, events, vacation, and travel.
• Answer routine questions on policies and procedures as it relates to the administrative performance, including expense reporting, group meals, etc.
• Coordinate internal meetings and functions, including arranging for visitors and ordering catered food.
• Assist in meetings – drive slides or other material for Zoom and/or in-person formats.
• Create and process trip/expense reports for leader and staff, and vendor check reimbursements.
• Maintain log and track ongoing and outstanding travel claims.
• Arrange/assist with travel reservations and process expense reports.
• Coordinate with TA staff and/or managers on interview schedules.
• Assist with new employee onboarding requirements for Business Unit employees in Rosslyn, as needed.
• Coordinate, assist and potentially generate export paperwork requirements as necessary.
• Assist Facilities in coordinating office moves within the Business Unit when required.
• Assist in maintaining company document repositories.
• Order office supplies and maintain stock.
• Coordinate and participate with other administrators across the business to build rapport and foster a collaborative environment.
• Provide support, guidance and input on evolving business changes, process improvements and the like.
• Assist Communications to track support tickets to include managing the company store relationship for Business Unit or Rosslyn staff.
• Support government property inventory barcoding, tracking, and periodic audits.
• Perform other administrative and clerical duties as assigned.

• Opportunity to leverage and further develop your customer service, problem-solving and organizational skills.
• Work in a collaborative environment and develop leadership qualities including facilitation, collaboration, and influential communication.
• Opportunities to develop new skills and progress in your career.

• AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Proficiency in Microsoft Office 365 applications to include Word, PowerPoint, and Excel.
• Proven administrative ability.
• 6+ years of related experience.
• Excellent organizational skills.
• A focus on customer service.
• Experience managing and coordinating calendars for leaders or teams.
• Experience processing travel and expense documents for leaders and team members, coordinating and assisting with site meetings and events.
• Great attention to detail.
• Ability to multitask effectively and expeditiously complete tasks.
• Excellent written communication skills.
• Teamwork, collaboration, and initiative are essential in this role.
• Excellent interpersonal skills.
• Light occasional domestic travel, as needed in support of another site.
• Proactive in managing tasks; anticipate events and respond to changes (e.g., schedules); an ability to think outside the box is essential to this role.

We offer a robust total rewards package with compensation, healthcare, wellness, retirement, and work/life benefits; career development and recognition programs. Some of the benefits include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care.

• A strong leadership team well-versed in government R&D.
• A collaborative and collegial environment to push state‑of‑the‑art research.
• Business development, programming,…