Events and Commencement Coordinator

Events and Commencement Coordinator

Student Affairs

Full-time, non-exempt, 37.5 hours/week

$26-32/hour

On-Campus

Reports to:

Director, Student Affairs

VLGS Benefits and PTO include:

- Full benefits (medical, dental, vision, etc.).

- 403b including 4% employer contribution.

- 2 weeks of paid vacation in addition to paid personal and sick days.

- 11 paid holidays plus two weeks of paid days off for Summer and Winter breaks.

- Employee Assistance Program.

- VLGS course participation with tuition assistance.

- Flexible schedule potential.

Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community.

Position Summary:

The Events and Commencement Coordinator provides professional expertise and administrative support in the scheduling, planning and implementation of all school events and functions. The Events Coordinator works with key stakeholders to organize, prioritize, and collaboratively plan events to ensure that high standards and campus priorities are reflected in their presentation and serves as the liaison between the support functions and the sponsoring group.

The Events Coordinator is central to student life at Vermont Law and Graduate School, and is also responsible for ideas and initiatives that (under the supervision of the Director of Student Affairs) improve the sense of community for residential and online students.

Key Duties and Responsibilities:

Events Coordinator (60%)

• Serve as a primary liaison between student groups, campus departments, service providers, and external partners to support event planning, room scheduling, resource allocation, and service delivery.
• Works with outside agencies to coordinate events on campus, not associated with VLGS (such as Red Cross Blood Drives, High School Mock Trial, etc.).
• Maintains master calendar of eventsin events in the 25
  
  Live system, approves new event requests, and oversees all room schedules, including classrooms, for both academic and non-academic purposes.
• Collaborates with the Director and Assistant Director of Student Affairs to implement protocols for student group events scheduling.
• Serves as the primary campus contact for CLE credits.
• Distribute event information both digitally and in print, ensuring accurate event promotion for all students, staff, and faculty.
• Oversees the Shirley
  
  A. Jefferson Art Gallery, including coordinating installations, maintaining exhibit schedules, and serving as the primary point of contact for artists and contributors.
• Assist other members of the Office of Student Affairs with annual programming (such as Orientation), community-building opportunities, and purpose-driven events.

Commencement Coordinator (10%)

• Manages student registration process for commencement, including invitation orders and mailing.
• Creates detailed master schedule and timeline of events; plans and executes all logistical details for graduation weekend.
• Books all outside vendors, schedules rooms, coordinates service providers, and recruits volunteers (when needed)
• Works with outside vendor to solicit sizing and order regalia for all graduates, participating faculty, and invited honorary guests.

General Support (10%)

• Serves as the main switchboard operator and routes calls appropriately. Provides limited administrative support for the Buildings and Grounds Department.
• Issues s cards for students, staff, and faculty, coordinating with relevant departments for activation and access permissions.
• Other duties as assigned.

Fitness Center Manager (20%)

• Manages the Fitness Center staff including hiring, scheduling, and supervising desk attendants.
• Works with equipment vendors to ensure machine upkeep and repair.
• Oversees required paperwork completion and record retention for all new memberships.
• Collects membership dues, issues and activates membership cards for community members, students, staff, and student partners.
• Hires Fitness Center Instructors to teach virtual and residential group fitness classes, and…