Operations & Administrative Coordinator

Brookhaven Treatment & Learning Ctr. Brookhaven Treatment & Learning Ctr.

- Chelsea, Vermont Open in Google Maps

Brookhaven Treatment & Learning Ctr. Brookhaven Treatment & Learning Ctr.

- Chelsea, Vermont Open in Google Maps

Job : 5875809

Final date to receive applications: Posted until filled

Posted: Aug 07, 2026 12:00 AM (UTC)

Starting Date: Immediately

The Operations & Administrative Coordinator is responsible for coordinating Brookhaven Treatment & Learning Center's day-to-day administrative operations. The position supports the administrative systems that enable Brookhaven's educational, residential, clinical, and business operations to function efficiently and effectively.

Working closely with the Executive Director and Leadership Team, the Coordinator ensures the efficient flow of information, documentation, and organizational processes while helping the organization maintain compliance with applicable policies, regulatory requirements, and administrative standards.

The Coordinator serves as the organizational hub for employment administration, admissions and referrals, educational support, compliance documentation, records management, front office operations, and general administrative services. The position is responsible for maintaining the administrative infrastructure that supports employees, students, families, and organizational operations.

As Brookhaven's primary administrative point of contact, the Coordinator frequently greets visitors, answers and directs incoming telephone calls, responds to general inquiries, and assists families, employees, vendors, contractors, Board members, community partners, and regulatory agencies. The position is expected to represent Brookhaven in a professional, courteous, responsive, and welcoming manner while ensuring inquiries are handled accurately and efficiently.

Success in this position requires exceptional organization, attention to detail, professionalism, sound judgment, strong interpersonal and customer service skills, and the ability to manage multiple priorities while maintaining strict confidentiality.

This position coordinates administrative processes but does not establish organizational policy, supervise employees, or provide operational leadership unless specifically assigned by the Executive Director.

Reports To:

Executive Director

Classification:
Full-Time, Non-Exempt

• Maintain confidential personnel files and required employment records.
• Coordinate employee onboarding and offboarding activities.
• Prepare new hire and employment eligibility documentation.
• Coordinate employee benefit enrollment, retirement enrollment, and annual open enrollment activities.
• Serve as the administrative liaison with employee benefit providers.
• Maintain employee benefit records and related documentation.
• Maintain employee training records, certifications, and required employment documentation.
• Assist with workers' compensation, unemployment, and other employment-related administrative processes.
• Coordinate employee time studies by distributing, collecting, tracking, and maintaining required documentation in accordance with organizational, funding, and regulatory requirements.

• Maintain student administrative records.
• Coordinate student enrollment, withdrawal, and administrative documentation.
• Assist with required educational reporting and documentation.
• Coordinate the administrative components of Independent School approval, renewal, and compliance activities.
• Maintain educational compliance documentation.
• Coordinate student records requests in accordance with FERPA and Brookhaven policies.
• Support the Education Director with administrative coordination as assigned.
• Maintain educational calendars, reporting deadlines, and administrative schedules.

• Maintain confidential administrative records.
• Maintain personnel, student, and organizational files.
• Organize licensing and regulatory documentation.
• Coordinate required compliance documentation.
• Maintain document retention systems.
• Coordin…