Executive Assistant

Vermont Law School seeks a detail-oriented Executive Assistant to provide high-level support to senior leadership in a mission-driven academic environment. The Executive Assistant will manage complex calendars, coordinate meetings and events, arrange travel, and prepare polished correspondence, presentations, and reports. This role serves as a key liaison among executives, faculty, staff, students, and external partners, handling sensitive information with discretion. The position supports academic and administrative projects that advance Vermont Law School's focus on environmental, energy, and social justice law, contributing to a collaborative, student-centered community.

Responsibilities

• Manage complex calendars, scheduling, and meeting logistics for senior leadership
• Coordinate travel arrangements, itineraries, and expense reporting
• Prepare, edit, and proofread correspondence, presentations, and reports
• Serve as primary point of contact between executives, faculty, staff, and external partners
• Support academic and administrative projects, tracking deadlines and deliverables
• Maintain confidential records, files, and sensitive information with discretion
• Organize events, workshops, and board or committee meetings
• Monitor priorities, proactively anticipate needs, and resolve scheduling conflicts
• Assist with data entry, documentation, and basic reporting as needed
• Uphold Vermont Law School's mission, values, and commitment to social and environmental justice

Required Skills

• Executive calendar management
• Travel coordination
• Meeting and event logistics
• Professional written communication
• Document and presentation preparation (e.g., PowerPoint, Word)
• Confidential records management
• Project coordination and task tracking
• Stakeholder and relationship management
• Expense reporting and basic budgeting
• Office productivity software (Microsoft 365/Google Workspace)