Office & Conference Services Manager

Founded in 1819, Norwich University is the oldest private military college in the country and the birthplace of the Reserve Officers' Training Corps (ROTC). Today we are a diversified academic institution that offers undergraduate and graduate degrees and professional certificates to adult learners online and to Corps and civilian lifestyle students on campus. Norwich faculty and staff challenge all of our students to push themselves academically, socially, and as leaders.

Our graduates build upon their Norwich educations to launch or grow careers and make outsized contributions to their communities, the nation, and the world.

Norwich University is located in the beautiful Green Mountains of Vermont, only 20 minutes from the state capital, Montpelier, and three hours from Boston or Montreal. It is a private institution nestled in a rural setting with a campus size of 1,200 acres.

Our excellent benefit package includes medical, dental, vision, group life, and disability insurances, flexible-spending accounts for health and dependent care, a 403(b) retirement plan with employer match, an employee assistance program, paid time off, use of the University pool and fitness center, and tuition scholarships for eligible employees and their family members. Some employees may qualify for the Public Service Loan Forgiveness Program on their Federal Student Aid Direct Loan balance.

For more information about our benefits, visit  .

Fulfills the mission of Norwich University by providing administrative and financial support to Facilities Operations. by facilitating day-to-day operations within the department and by providing logistical support for Norwich University Events.

This is a 40 hour per week and 52 weeks per year 1.0 FTE position.

Essential Functions:

• Facilitates daily office functions to include:
  • Front desk coverage
  • Telephone and email communications to the office
  • Calendar management
  • Travel accommodations such as registration, lodging, and air travel
• Assists staff with scheduling, coordinating maintenance, and is tasked with logistical support for Norwich University Events.
  • Scheduling meetings, coordinating necessary arrangements, preparing agendas and collecting materials as needed, attending and taking meeting minutes, and producing and distributing minutes to designated parties.
• Creates documents used in support of presentations.
• Supports and assists committees led by this office.
• Supports various projects as assigned.
• Researches, compiles, and prepares reports as requested.
• Produces basic correspondence as assigned.
• Pays invoices.
• Reconciles purchasing and/or travel cards.
• Maintains office supplies inventory.
• Creates and maintains shared folders.
• Assists in the design, development, and upkeep of related MS Team sites.
• Supervises work study students.
• Processes hiring requisitions, hiring forms, and contracts as directed.
• Facilitates new employee onboarding.
• Assists in the preparation of budgets.
• Monitors budget and prepares financial reports as required.
• Creates and maintains efficient procedures for the office and recommends improvements related to external processes.
• Supports the department in planning and managing facilities projects, including renovations, office moves, and building improvements.
• Coordinates with Facilities staff, vendors, and contractors to ensure services are performed according to contracts and service agreements.
• Monitors the department to ensure compliance with regulations and standards.
• Assists with facilities-related issues and emergencies promptly, ensuring minimal disruption to operations.
• Facilitates Rental Property management to include collecting rent payments and oversight of tenant utilities.
• Supports in the development and implementation of facilities management…