HR Assistant, Part-Time

Description

National Capital Treatment & Recovery (formerly Phoenix House Mid-Atlantic) is a nonprofit substance use treatment facility located in Arlington, VA. We are hiring a part-time HR Assistant to support the HR team with a focus on compliance and credentialing.

Position: HR Assistant (part‑time, 20 hours per week, hourly). The schedule is flexible.

• Main point of contact for all employee credentialing (licenses and certifications such as MD, NP, LPC, LCSW, LPN, CSAC, CSAC‑A). Coordinate with vendors and insurance payors.
• Handle corporate insurance applications for new providers and work with brokers on malpractice and certificates of insurance.
• Assist employees with CSAC/CSAC‑A credentialing, tracking renewal dates and ensuring timely compliance.
• Provide administrative support to the department: purchase requests, credit requests, ordering supplies, and catering as needed.
• Audit employee files and follow up on outstanding documentation.
• Support onboarding tasks and follow‑up with new hires.
• Additional duties as assigned.
• Maintain ethical standards and promote professional growth: adhere to program policies, uphold CARF standards, represent NCTR’s quality and ethical practices, attend training, and maintain professional boundaries with staff and clients.

• High school diploma or GED required.
• Bachelor’s degree preferred.
• 3–5 years of office experience, with HR experience preferred.
• Demonstrated commitment to exceptional professionalism and customer service.
• Strong verbal and written communication skills.
• Team‑player with effective organizational, time‑management, and planning skills.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and HRIS systems.
• Experience working with diverse populations.
• Ability to prepare and maintain required documentation.
• Knowledge of state and federal confidentiality regulations.

• Strong technical skills with MS365 and HRIS proficiency.
• Excellent communication and collaboration abilities.
• Ability to prepare and maintain documentation accurately.
• Compliance with confidentiality regulations.
• Multi‑tasking capability and quick learning.
• Professional, detail‑oriented, and self‑directed.

Typical duties involve sitting, walking, standing, climbing stairs, carrying, lifting up to 10 pounds, listening, speaking, typing, reading, and writing. Reasonable accommodations may be provided for disabilities.

The work environment includes typical office conditions and may involve moderate noise and interaction with staff and clients. Reasonable accommodations may be made for employees with disabilities.

NCTR is an equal employment organization.