Human Resources Administrative Assistant

The HR Administrative Assistant provides administrative support to the Human Resources department and assists with a variety of HR functions, including recruitment, onboarding, employee records, benefits administration, payroll support, training coordination, and employee communications. This role helps ensure accurate recordkeeping, timely processing of HR transactions, and a positive employee experience. The position works closely with the HR Manager to support day‑to‑day HR operations while maintaining confidentiality and professionalism.

• Assist with posting job openings and monitoring applicant flow.
• Schedule interviews and coordinate candidate communications.
• Prepare onboarding paperwork and assist with new hire orientation.
• Conduct employment verifications, reference checks, and background checks as directed.
• Maintain recruitment files and job descriptions.

• Assist with payroll preparation and data entry.
• Review timesheets for completeness and notify managers of discrepancies.
• Track PTO balances and leave requests.
• Maintain payroll‑related records and documentation.

• Assist employees with benefit enrollment forms and general benefit inquiries.
• Process benefit changes and maintain benefit records.
• Support annual open enrollment activities and employee communications.
• Coordinate COBRA notifications and maintain related documentation.
• Assist with employee wellness and engagement initiatives.

• Maintain employee personnel files and HRIS records.
• Prepare employment letters, forms, and routine HR correspondence.
• Process employee status changes, including new hires, transfers, and terminations.
• Assist with training records and compliance documentation.
• Maintain confidentiality of employee information.

• Assist with required HR reporting and recordkeeping.
• Maintain OSHA and Workers' Compensation tracking logs.
• Support ACA, EEO, and other employment‑related reporting requirements.
• Assist with annual notices and compliance communications.

• Assist with employee recognition, engagement, and training programs.
• Coordinate meetings, training sessions, and HR events.
• Prepare reports, spreadsheets, and presentations as requested.
• Provide administrative support to the HR Manager.
• Participate in special projects and other duties as assigned.

• Associate degree in Human Resources, Business Administration, or related field preferred.
• 1-3 years of administrative, HR, payroll, or office support experience preferred.
• Experience with HRIS, payroll, or timekeeping systems preferred.
• Strong organizational and customer service skills.
• Proficiency in Microsoft Office and computer systems.
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to manage multiple tasks.

1.
Support Recruitment & Onboarding – Assist with hiring, onboarding, and new hire paperwork to ensure a positive employee experience.

2.
Maintain Accurate HR Records – Keep employee files, HRIS data, payroll records, and documentation organized and up to date.

3.
Provide Employee & Benefits Support – Serve as a resource for routine employee questions, benefits administration, and HR processes.

4.
Assist with Compliance & Documentation – Support compliance efforts through accurate recordkeeping, reporting, and required employment documentation.

5.
Support HR Operations & Projects – Provide administrative support to the HR Manager and assist with HR programs, communications, and special projects.