Payroll and Benefits Associate

Job Details:

Job Location:

WILMINGTON, VT 05363, Position Type:
Part Time, Salary Range: $24.00 - $27.00 Hourly, Payroll & Benefits Associate (Part-Time)

Pay: $24.00–$27.00 per hour, based on experience

Schedule:

Part-time, year-round, approximately 20 hours per week

Reports to:

Assistant Director of Human Resources

The Hermitage Club is a private, member-owned club at Haystack Mountain in Southern Vermont’s Deerfield Valley. Our team is dedicated to delivering a high standard of hospitality to our members and their families. Behind that experience is a diverse workforce of year-round and seasonal employees, and we’re looking for a detail-oriented Payroll & Benefits Associate to help make sure every one of them is paid accurately, on time, and supported through their benefits.

The Payroll & Benefits Associate supports the Human Resources and Finance teams in processing payroll, administering employee benefits, and maintaining accurate employee records in Paycom, our payroll and HRIS platform. This role is a great fit for someone who enjoys precision, takes confidentiality seriously, and likes being a helpful resource for employees.

• Process payroll in Paycom, including reviewing timecards, entering adjustments, and verifying hours, overtime, tips, gratuities, and seasonal bonuses
• Audit payroll reports before and after each run to catch and correct discrepancies
• Maintain employee pay rates, deductions, garnishments, and direct deposit information
• Help manage the payroll impact of seasonal hiring and rehiring cycles, including onboarding and offboarding of seasonal staff
• Answer employee questions about pay, timekeeping, and pay stubs, and help employees navigate Paycom’s self-service tools
• Assist with year-end activities such as W-2 review and reconciliation

• Support benefits administration for eligible year-round employees, including health, dental, vision, retirement, and other programs
• Process new enrollments, qualifying life events, and terminations in Paycom and with carriers
• Assist with open enrollment preparation, communication, and data entry
• Reconcile monthly benefit invoices against payroll deductions
• Support COBRA, ACA tracking, and leave-of-absence documentation as needed

• Keep employee records in Paycom accurate and up to date
• Run and prepare standard reports for HR, Finance, and department managers
• Help ensure compliance with federal and Vermont wage and hour, tax, and benefits regulations
• Handle all employee information with strict confidentiality

• 2+ years of payroll and/or benefits administration experience
• Hands-on experience with Paycom strongly preferred; experience with a comparable system (ADP, Paylocity, UKG, etc.) considered
• Working knowledge of payroll taxes, deductions, and wage and hour rules
• Experience with hourly, tipped, or seasonal work forces in hospitality, resort, or club environments is a plus
• Strong attention to detail and comfort working with numbers and deadlines
• Proficiency in Microsoft Excel and or Google Sheets
• Clear, friendly communication skills and a service mindset
• High level of discretion and integrity
• FPC or CPP certification is a plus but not required

• Competitive hourly pay of $24.00 to $27.00
• Seasonal bonus eligibility
• Employee perks
• A collaborative team where your work directly supports hundreds of colleagues
• A welcoming, hospitality-focused workplace in beautiful Southern Vermont

The Hermitage Club is an Equal Opportunity Employer. We welcome applicants of all backgrounds and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.