Accounts Payable Administrator​/Payroll Processor

Accounts Payable Administrator/Payroll Processor

Role combining Accounts Payable and Payroll processing responsibilities.

• Accounts Payable

• Processing multiple vendor payments (via ACH & Bank Bill Pay) by due dates
• Entering multiple vendor invoices into Net Suite with accurate information and due dates
• Reviewing payment schedules and tracking all pending invoices
• Getting approvals on all invoices prior to payment
• Sending payment schedules to AR/AP manager weekly
• Entering all vendor payments into the bank portal weekly
• Calculating agent commissions – monthly
• Calculating monthly agent commissions based on client payments received
• Having commissions ready for approval by the 22nd of each month
• Working with the AR/AP Manager to become familiar with the different Agents and their commission plans
• Keeping a detailed Excel spreadsheet on each Agent’s commission
• Depositing incoming checks via remote deposit and sending copies of checks to the AR/AP Manager
• Scanning and emailing paper invoices received by mail to the AR/AP manager
• Reviewing employee expenses for compliance with company policy and adequate supporting documentation
• Confirming all expenses are charged to the correct account and department

• Track notes for any changes/updates to payroll per pay run
• Prepare and enter payroll on a bi-weekly schedule
• Obtain approvals to pay bonuses quarterly
• Work with Finance Team to have commissions included monthly

• Performs a wide range of duties relative to the maintenance and processing of personnel records and reports
• Assist with general accounting duties, including preparation of account reconciliations as requested
• Assist with new employee onboarding
• Provide clerical and operational support to other human resources staff
• Scanning and emailing documents
• Maintain high standards of confidentiality of all employee records and information
• Assist with HR projects
• General office administration

Salary: $25 - $28.85 per hour