Procurement Clerk

Job Summary: Maintains positive vendor relations and provides administrative support to ensure goods, services or equipment are purchased timely and at the best possible price. Supports employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material.

• Order office and laboratory supplies/process purchase orders in accordance with company policies and procedures.
• Manage office supplies inventory and track orders to ensure timely delivery.
• Communicate with vendors including clarifying details, negotiating terms and price, identifying quality of goods, establishing deadlines and expectations.
• Maintain positive vendor relations and assess pricing trends and offers for better pricing.
• Assist the Laboratory Logistics Analyst with monitoring stock levels and identifying purchasing needs.
• Oversee inventory control and assist with other areas of the front office as needed.
• Provide input for organization‑wide and departmental policies and procedures related to purchasing and procurement.
• Handle phone calls, deposit checks, greet visitors, organize appointments and meetings, and carry out general administrative duties (filing, typing, copying, binding, scanning).
• Maintain and stock shared office spaces, conference rooms, and kitchen; organize shared equipment.
• Produce and distribute correspondence such as memos, letters, e‑mails, faxes, and forms.
• Ensure compliance with company policies and regulatory requirements.
• Respond to inquiries, manage sensitive information confidentially, and maintain electronic and paper filing systems.
• Conduct data entry, research, create presentations, distribute company mail, book travel arrangements, and perform additional duties as assigned.

• High school diploma or equivalent.
• At least 2 years of proven procurement and/or administrative experience; or education in supply chain management, business administration, or related field.
• Ability to handle multiple tasks under deadline pressure independently.
• Quick adaptation to change.
• Strong organizational, time management, communication, negotiation, and high attention to detail.
• Proficiency with Microsoft Office Suite.
• One year of Quick Books experience preferred.

• Prolonged periods of sitting at a desk and using a computer and/or telephone.
• Ability to lift up to 25 pounds.

Salary: $23.00/hr – $26.00/hr (commensurate with experience).
Schedule: 9:00 AM – 5:00 PM on weekdays, on‑site. Shift differential for hours worked between 4:00 PM and 6:00 AM.

Saranac Lake, NY

We are an equal opportunity employer and value diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other protected status.