Administrative Assistant II | Nursing Administration

Position Overview

Interior Health is looking for a highly efficient, self‑directed Term Specific Full Time Administrative Assistant II to support the Nursing Administration department at the Vernon Jubilee Hospital. This term position is until November 13, 2026 or the return of the incumbent.

We seek a detail‑oriented, knowledgeable, and skilled candidate who takes pride in their career and can make a significant impact in our fast‑paced environment. The successful candidate will have a proven track record of collaborating with diverse internal and external partners, including executives, directors, managers, and staff, and will coordinate operations and facilitate communication between multiple departments to support program initiatives and ensure smooth flow and program success.

• Competitive salary and an attractive remuneration package
• Career growth
• Employer‑paid training/education
• Employer‑paid vacation
• Employer‑paid insurance premiums
• Extended health & dental coverage
• Contribution to Municipal Pension Plan
• Balanced lifestyle

Salary range for the position is $58,494 to $76,773. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

The Administrative Assistant II works in a team environment to provide confidential complex administrative support functions. The Administrative Assistant II serves as a vital linkage and communication source to keep the department informed and aligned to its priorities.

Responsibilities include:

coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating routine & non‑routine correspondence; responding to a variety of sensitive internal and external inquiries; generating complex and detailed reports and presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs.

• Discuss inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence.
• Initiates follow‑up processes with staff and others.
• Resolves day‑to‑day problems as required, evaluates operating procedures, and advises management as necessary.
• Drafts confidential correspondence, reports and a variety of project‑related materials such as memorandums, letters, presentations and project charters as requested.
• Prepares spreadsheets, graphs, flow charts, and statistics as required. Checks all documents for accuracy and completeness.
• Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.
• Attends and acts as a recorder for confidential meetings such as management meetings. Transcribes minutes and distributes accordingly.
• Performs other related duties as assigned.

Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self‑identify as Indigenous (First Nations, Métis, or Inuit).