Administrative Assistant II | Nursing Administration

Position Summary

Interior Health is looking for an experienced, highly efficient, and self‑directed Term Specific Full Time Administrative Assistant II to support the Nursing Administration department at the Vernon Jubilee Hospital. This term position is until November 13, 2026, or the return of the incumbent.

We seek a detail‑oriented, knowledgeable, and skilled candidate who takes pride in their career and can make a significant impact in our fast‑paced environment. This hands‑on role involves working within an innovative culture focused on transformational change in the healthcare system.

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Contribution to Municipal Pension Plan
• Balanced lifestyle

Salary range for the position is $58,494 to $76,773. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

The Administrative Assistant II works in a team environment to provide confidential complex administrative support functions. The Administrative Assistant II serves as a vital linkage and communication source to keep the department informed and aligned to its priorities.

• Coordinate and organize workflow; determine priorities; compose confidential correspondence for signature.
• Design and create routine & non‑routine correspondence, respond to a variety of sensitive internal and external inquiries, generate complex and detailed reports and presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team.
• Maintain the integrity and confidentiality of all information that flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs.

• Discuss inquiries for information with a variety of internal and external contacts to obtain and disclose information.
• Answer routine inquiries and complaints by determining the nature of the issues and providing information directly or through correspondence.
• Initiate follow‑up processes with staff and others.
• Resolve day‑to‑day problems as required, evaluate operating procedures, and advise management as necessary.
• Draft confidential correspondence, reports, and a variety of project‑related materials such as memorandums, letters, presentations and project charters as requested.
• Prepare spreadsheets, graphs, flow charts, and statistics as required; check all documents for accuracy and completeness.
• Coordinate all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.
• Attend and act as a recorder for confidential meetings such as management meetings; transcribe minutes and distribute accordingly.
• Perform other related duties as assigned.

• Diploma and graduation from a recognized secretarial program.
• Five years of recent, related experience including experience working with various computer software programs, or an equivalent combination of education, training, and experience.

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and ability to perform web‑based searches.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.

Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self‑identify as Indigenous (First Nations, Métis, or Inuit).