Administrative Assistant

We are actively looking for a detail‑oriented and dedicated Administrative Assistant to become a vital part of our dynamic team. The ideal candidate will play a crucial role in supporting the seamless operation of our administrative functions at 4401 31st, Vernon, BC V1T 5J8. The working hours for this position are 40 hours per week, with an hourly pay of $29 CAD and an annual salary of $60,320 CAD.

A $500 monthly housing allowance will be provided for suitable candidates.

Job Duties

Greet clients and visitors upon arrival, maintain an accurate visitor log, and direct them to the appropriate personnel in engineering, sales, or management.

Organize, schedule, and confirm appointments and meetings for management and across departments. Record and prepare minutes of meetings, capturing key technical discussions and action items.

Manage the flow of information by opening and distributing incoming mail and coordinating communication internally between engineering, production, and sales departments, as well as with external global partners.

Respond to telephone and electronic inquiries, relaying technical messages and providing product information to enhance interactions with industrial customers and partners.

Prepare, edit, and proofread a variety of documents, including technical correspondence, invoices, project presentations, and equipment brochures, ensuring they align with the professional brand of PUDA International.

Manage complex travel schedules and make reservations for management and technical staff traveling to client sites. Order and maintain an inventory of office supplies and necessary project‑related documentation materials, ensuring administrative and overall operations run efficiently.

Gather and compile data from various operational departments, assisting in the preparation of reports that contribute to strategic planning and operational improvements.

Assist in maintaining communication with industry partners and vendors, coordinating meetings to explore potential collaboration opportunities.

Aid in the procurement process by preparing documentation, coordinating with suppliers, and assisting in the negotiation and signing of contracts to ensure favorable terms.

Requirements

Completion of secondary school is required. Higher education, especially studies in the fields of administration, economics, and social science is preferred.

Clerical or administrative experience is required.

If you are interested in this position and find you qualified, please submit the application to  h .

About PUDA International Packaging Machinery Inc.
PUDA International Packaging Machinery Inc., located in Vernon, BC, is a leading manufacturer and distributor of custom packing and filling systems. We are a full‑service provider, helping clients structure complete turnkey solutions or specialized components tailored to their unique needs.

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