Finance Manager

The Finance Manager leads the Society’s financial operations and provides clear, reliable financial information to support strong decision-making. The position oversees budgeting, forecasting, accounting, payroll, audits, and financial reporting, ensuring all financial activities are accurate, compliant, and well controlled. Working closely with leadership, program managers, and external partners, the role supports program delivery, manages financial risks, and ensures funding and donor requirements are met.

As a member of the Leadership Team, this position provides strategic financial guidance and helps strengthen financial stewardship and accountability across the organization. The Manager plays a lead role in fostering and maintaining a workplace culture grounded in the Society’s core values, while actively upholding and advancing an intersectional feminist approach across all aspects of the role.

The Finance Manager is accountable for following programs/staff:

• Accounting/HR Administrator

In addition, the Finance Manager plays a lead role in the following committees and/or partnerships:

• Board Finance Committee

Education, Training and Experience

• Degree in Accounting, Commerce or Business Administration coupled with a recognized professional accounting designation (such as CPA)
• Minimum of five years of progressively more responsible financial management and leadership experience, preferably in the non-profit sector
• Experience with accounting and payroll software is essential (Xero, Hub Doc and Payworks); experience is an asset.

Knowledge,

Skills and Abilities

• Strong understanding and demonstrated ability to work within Generally Accepted Accounting
• Excellent oral, written, facilitation and interpersonal communication skills, including the ability to present complex financial information.
• Strong judgment and attention to detail, especially when handling sensitive financial and payroll data.
• Demonstrated ability to prepare and analyze financial reports.
• Ability to handle confidential information.

A. Financial Planning, Reporting and Analysis

• In collaboration with the Executive Director(s) responsible for the organization’s financial planning, reporting, and analytical functions to ensure accurate financial management and informed decision-making.
• Manages the full-cycle accounting function, including financial systems, records, internal controls, and compliance with GAAP, regulatory requirements, and organizational policies.
• Works closely with Executive Director(s), Managers, and program staff to develop, track, and manage program budgets.
• Prepares financial forecasts and cash-flow projections to support program delivery and operational needs.
• Produces monthly financial reports, budget-to-actual comparisons, and variance analyses, and flags issues or risks for review.
• Prepares, reviews and analyzes financial statements, cost control reports, and budget variance analyses; identifies trends, risks, and variances requiring attention.
• Produces monthly financial analysis and variance reporting and escalates significant issues to the Leadership Team.
• Prepares year-end and audit processes, including preparation of audit working papers and liaising with external auditors, and prepares financial documentation related to audits, statutory filings, and other external financial reporting requirements.
• Records and reviews financial transactions, including complex transactions (e.g., leases, amortization, capital asset acquisitions), ensuring appropriate accounting treatment and documentation.
• Manages renewals and broker/vendor relationships for mortgages, leases and insurance of property and people.
• Manages Service Agreements for professional services (Clinical Supervisors, AFD, Consultants, etc.).
• Ensures fundraising revenue is properly classified, allocated, and reported in line with donor restrictions and accounting requirements.
• Reviews fundraising revenue forecasts, analyzes cost-recovery assumptions, and monitors fundraising financial performance, escalating significant risks or variances to the Leadership Team.
• Ensures integration of fundraising plans into organizational budgets and financial forecasts, and monitors compliance with donor agreements, grant conditions, and relevant regulations.

B. Payroll Oversight

• Oversees the payroll administration through supervision of the Accounting/HR Administrator.
• Ensures payroll for staff is processed accurately, on time, and in compliance with collective agreements, employment legislation, and organizational policies.
• Oversees payroll-related remittances, statutory filings, and year-end reporting (e.g., T-slips), ensuring accuracy and compliance.
• Reviews and approves payroll journal entries, allocations, and reconciliations to ensure payroll costs are accurately recorded and appropriately allocated to programs and funding sources.
• Ensures payroll and benefits systems, procedures, and internal controls are documented, effective, and maintained.

C. Values Based…