Accounting Payable Specalist

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Salary Range: $55,000.00 To $65,000.00 Annually

The Accounts Payable Specialist is responsible for processing vendor invoices and payments accurately and efficiently across multiple companies, while maintaining strong relationships with vendors and internal business partners. This role supports three companies operating in two different ERP systems and requires someone who enjoys learning new technology, thrives in a fast-paced environment, and takes ownership of their work.

Success in this role comes from attention to detail, curiosity, and the ability to recognize and communicate issues before they become larger problems. While Accounts Payable is the primary responsibility, this position will also provide support to other accounting functions as business needs evolve.

• Process vendor invoices accurately and timely across multiple legal entities.
• Review invoices for appropriate approvals, coding, and supporting documentation.
• Prepare and process weekly payment runs.
• Maintain vendor records and banking information.
• Resolve invoice discrepancies by communicating with vendors and internal departments.
• Monitor vendor statements and research outstanding items.
• Ensure invoices are entered in accordance with company policies and payment terms.
• Assist with month-end AP close activities and accrual requests as needed.

• Assist with accounts receivable outreach and customer payment follow-up when needed.
• Support accounting projects, reconciliations, and administrative tasks.
• Crosstrain in additional accounting functions to provide backup support.
• Participate in process improvement initiatives and system enhancements.

• Work confidently within multiple ERP/accounting systems.
• Identify process inefficiencies and recommend improvements.
• Escalate unusual transactions, discrepancies, or recurring issues.
• Maintain organized electronic documentation and audit-ready records.

Attention to Detail:Produces accurate work while maintaining a high level of quality in a fast-paced environment.

Technology Aptitude:Learns new software quickly and is comfortable working across multiple systems. Strong computer skills are valued more than previous ERP experience.

Problem Recognition:Identifies inconsistencies, asks questions, and surfaces issues rather than simply processing transactions.

Ownership:Works independently, manages priorities, and follows tasks through to completion with minimal supervision.

Communication:Communicates professionally with vendors and internal stakeholders while maintaining positive working relationships.

Adaptability:Adjusts comfortably as priorities shift, and willingly assists with responsibilities outside of traditional accounts payable.

Continuous Learning:Shows curiosity, accepts feedback, and actively seeks opportunities to improve knowledge and processes.

Organization & Time Management:Balances recurring deadlines while maintaining accuracy and responsiveness.

• High school diploma or equivalent
• 1-3 years of administrative, bookkeeping, accounts payable, customer service, or related experience
• Strong computer proficiency including Microsoft Excel and Outlook
• Excellent organizational and data entry skills
• Strong written and verbal communication skills
• Ability to manage confidential financial information
• Ability to prioritize multiple tasks while meeting deadlines

• Experience with ERP or accounting software
• Previous Accounts Payable experience
• Associate degree in Accounting, Business, or related field (preferred but not required)

We are more interested in finding someone with the right mindset than someone with years of accounting experience. The ideal candidate is someone who:

• Enjoys working with technology and learning new systems.
• Notices when something doesn't look right and isn't afraid to ask questions.
• Can work independently while knowing when to elevate issues.
• Takes…