Buildings and Grounds Admin Asst

Buildings and Grounds Admin Asst

Community High School District 128 Vernon Hills High School, Vernon Hills, Illinois

Job

Final date to receive applications:
Posted until filled

Posted:
May 26, 2026 5:00 AM (UTC)

Starting Date:
Jul 27, 2026

Position Type:
Full-Time

Salary: $23.32 to $23.32 per hour

Job Categories:
Support Staff >
Administrative Assistant

Overview: The Building and Grounds Administrative Assistant will provide administrative and clerical support for the Assistant Director of Buildings and Grounds and others as needed/assigned.

Reports to: Assistant Director of Buildings and Grounds

Employee Status: Educational Support Professional - Building and Grounds Admin Asst

ESP Bargaining Union

Calendar: Twelve-Month Employee, 7:30am - 4:00pm

Education and experience: Equivalent to high school graduation

• Previous experience in an educational setting preferred
• Excellent organizational skills and time management skills
• Ability to perform multiple tasks concurrently under varying deadlines
• Strong communication and interpersonal skills
• Ability to identify sensitive information and maintain confidentiality
• Proficient with Google G‑Suite, office and phone equipment

• Act as primary contact for the custodial, grounds, and maintenance team on day-to-day operations
• Receive, create, distribute, track and follow up on work orders
• Maintain event set‑up files
• Maintain a team management calendar
• Track department expenditures and assist with monthly financial reports
• Use Google Suites, Skyward (financial management system), RSchool (facility management system) and Maintenance Direct
• Positive customer service skills, utilize excellent written and verbal communication
• Operate office equipment (e.g., laminator, fax, intercom, phone, copier)
• Create department requisitions and purchase orders
• Maintain hard copy and electronic filing system
• Assist with building shipping and receiving
• Maintain confidentiality
• Support all tasks as assigned by supervisor

Candidates will be selected by Administration based on above criteria.

• Citizenship, residency or work visa required

District 128 is an Equal Opportunity Employer