Buildings and Grounds Admin Asst
Listed on 2026-07-01
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Administrative/Clerical
Office Administrator/ Coordinator, Education Administration
Buildings & Grounds Admin Asst - VHHS
The Building and Grounds Administrative Assistant will provide administrative and clerical support for the Assistant Director of Buildings and Grounds and others as needed/assigned.
Reports to:
Assistant Director of Building and Grounds
Employee Status:
Educational Support Professional - Building and Grounds Admin Asst ESP Bargaining Union
Calendar:
Twelve-Month Employee, 7:30am - 4:00pm
Qualifications:
Education and experience equivalent to high school graduation
Professional/Personal Characteristics:
- Previous experience in an educational setting preferred
- Excellent organizational skills and time management skills
- Ability to perform multiple tasks concurrently under varying deadlines
- Strong communication and interpersonal skills
- Ability to identify sensitive information and maintain confidentiality
- Proficient with Google G-Suite, office and phone equipment
Job Responsibilities:
- Act as primary contact for the custodial, grounds and maintenance team on day to day operations
- Receive, create, distribute, track and follow up on work orders
- Maintain event set up files
- Maintain a team management calendar
- Track department expenditures and assist with monthly financial reports
- Use Google Suites, Skyward (financial management system), RSchool (facility management system) and Maintenance Direct
- Positive customer service skills, utilize excellent written and verbal communication
- Operate office equipment (ex. laminator, fax, intercom, phone, copier)
- Create department requisitions and purchase orders
- Maintain hard copy and electronic filing system.
- Assist with building shipping and receiving
- Maintain confidentiality
- Support all tasks as assigned by supervisor
Application Process:
Candidates will be selected by Administration based on above criteria
For internal postings see internal communication of posting for application process
Visit our website 8.org for application information
District 128 is an Equal Opportunity Employer
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