Administrative Assistant

Job Title:

Senior Administrative Assistant

Provides senior-level administrative, operational, and coordination support to executive and functional leaders. Acts as a trusted partner by managing complex calendars, meetings, communications, and travel; supporting projects and internal initiatives; maintaining functional systems and records; and enabling effective daily operations. Ensures leaders are prepared, information flows efficiently, and stakeholders experience a high standard of professionalism, discretion, and responsiveness within a fast-paced, global environment.

• Own and strategically manage a complex executive calendar, proactively prioritizing meetings, resolving conflicts, and optimizing time across global time zones.
• Coordinate and manage complex domestic and international travel, including detailed itineraries, visa requirements, logistics, and real-time adjustments.
• Oversee and complete expense management, including accurate and timely reporting, reconciliation, and adherence to company policies.
• Provide high-level administrative and executive support to senior leadership, including meeting coordination and global scheduling.
• Prepare leaders for meetings by coordinating agendas, materials, and tracking follow-up actions.
• Serve as a primary point of contact for internal and external stakeholders; triage inquiries and elevate as appropriate.
• Draft, edit, and distribute communications, reports, and presentations, including highly confidential materials.
• Plan and execute meetings, leadership sessions, and events.
• Maintain systems, records, and SharePoint sites; manage data entry across enterprise tools such as LMS and project systems.
• Support functional communications, internal initiatives, and departmental reporting.
• Assist with research, special projects, budgeting activities, and cost center tracking.
• Collaborate cross-functionally (HR, IT, Finance, Legal, Facilities) to support onboarding, compliance, and operations.

• Communicate effectively via email, phone, and virtual platforms.
• Collaborate across departments to support organizational goals.
• Participate in cross-functional meetings and initiatives.
• Maintain and analyze data using tools like Excel, SAP, or HRIS systems.
• Prepare reports and dashboards for internal stakeholders.
• Ensure data accuracy and confidentiality in compliance with company and legal standards.
• Manage multiple priorities and deadlines in a fast-paced environment.
• Lead or support special projects aligned with departmental objectives.
• Demonstrate initiative in identifying process improvements or automation opportunities.
• Serve as a point of contact for internal and external stakeholders.
• Provide guidance on policies, procedures, and benefits (where applicable).
• Adhere to company policies, including those related to ADA, data privacy, and ethics.
• Maintain secure handling of sensitive information.

• Associate's Degree with a minimum of 6 years of related experience.

• Minimum of 6 years of progressive administrative, executive assistant, or similar experience supporting senior leaders or functions.
• Demonstrated experience managing calendars, meetings, travel, expenses, documentation, and confidential information in a professional business environment.
• Ability to manage multiple priorities in a dynamic business environment.
• Availability during standard business hours to support assigned leaders.
• Occasional business travel and attendance at meetings or events.
• Be Agile:
  Innovates and adapts quickly, approaching change with curiosity while persisting through obstacles.
• Be Customer Centric:
  Considers the needs, experiences, and feedback of customers in all we do.
• Be People-Focused:
  Builds trust and collaborates with an inclusive and empathetic approach.
• Be Performance Driven:
  Operates with an ownership mindset, driving meaningful outcomes.
• Live The Schneiders' Legacy, Our Noble
  
  Purpose:
  
  Passionately serves Our Mission and Vision, while demonstrating the Immutable Principles.