HR Coordinator

Overview

About Our Family Of Companies We are on a mission to bring learning to life. At our family of companies,
Learning Resources®, Educational Insights, and hand2mind
, we create a unique range of toys, educational products and supplemental curriculum trusted by teachers and loved by families alike. We are a 350-person strong, family-owned organization dedicated to helping kids succeed in school and develop a love of learning. We offer high-quality, hands-on products like Versa Tiles® and Cuisenaire® Rods, as well as award-winning toys such as Pretend & Play® Cash Register, Farmer’s Market Color Sorting Set, Botley® the Coding Robot, and top sellers Kanoodle®, Geo Safari® Jr.

series, and Playfoam™. We pride ourselves on a culture that supports personal and professional development, a thriving environment and a diverse, creative atmosphere. In addition to our culture and competitive benefits package, we offer opportunities for training and development by Harvard and UCLA professors. We are looking for professionals who are truly just kids  invite you to join our award-winning team today.

Team & Position Description

We are currently seeking a Human Resources Coordinator to join our Human Resources Team. This role offers a unique opportunity to shape the employee experience and contribute directly to the organization’s cultural and operational success. As a recipient of the Chicago Tribune s Top Workplace Award for five consecutive years, our company and team are dedicated to fostering a supportive and dynamic environment where employees thrive.

The HR Coordinator will gain hands-on experience in employee relations, HRIS system management, and the execution of high-impact HR programs. This position is ideal for professionals eager to build expertise in HR operations while contributing to a workplace recognized for its excellence in culture and employee engagement.

What You’ll Do Day To Day

• Manage new hire communications, including sending offer confirmations, onboarding schedules, and first-day instructions.
• Oversee onboarding tasks such as collecting and verifying new hire paperwork, including I-9s and tax forms, and ensuring data entry into the ADP HRIS system.
• Ensure compliance with legal and organizational standards by maintaining accurate and up-to-date employee records in the HRIS, including data entry, terminations, and routine audits of HR processes.
• Process HR-related invoices, ensuring accurate budget coding and timely payments.
• Coordinate scheduling for HR meetings, such as New Hire Check-ins, Talent Reviews, and Exit Interviews.
• Act as the first point of contact for employee inquiries via the HR Help Desk, providing timely and accurate resolutions.
• Conduct regular Employee Pulse Check-ins, documenting and addressing feedback as needed.
• Support and execute logistics for HR cultural events, such as team-building activities and celebrations.
• Schedule and manage logistics for training programs, including participant sign-ups, trainer specific arrangements, and materials preparation.
• Track participant attendance and feedback for training programs, providing follow-up reports to leadership.
• Assist in planning and organizing large-scale training events, like Leadership Summits or Managerial Training.
• Troubleshoot user issues with HR software tools (e.g., ADP, Nectar) and ensure systems run smoothly.
• Create and distribute HR surveys (e.g., Post-Training Surveys, Exit Surveys, Culture Event Surveys).
• Collect and analyze survey responses, preparing reports and recommendations for HR leadership.
• Handle administrative tasks related to benefits enrollment, ensuring employees have access to the necessary resources.
• Coordinate special HR programs, such as Summer Intern initiatives, Volunteer Days, or Donation Match campaigns.
• Assist HR leadership with brainstorming and executing strategies for employee engagement or process improvements.
• Assist with additional tasks, projects, and responsibilities as needed to support leadership and address evolving business priorities.

What We’re Looking For (Key Performance Objectives)

• Within the first 30 days, begin coordinating HR Culture Events (Ongoing):
  Assist in…