Administrative Assistant II

Career Opportunities:
Administrative Assistant II (18659)

Position:
Administrative Assistant II in the Adolescent Forensic Program (AFP) at Vernon South Campus, Vernon State Hospital. Salary range $2,829.00 – $3,946.25 per month.

Key Responsibilities

• Serve as receptionist for the program office: answer routine inquiries, greet visitors, and direct calls.
• Prepare, review, and proof correspondence, reports, purchase orders, vouchers, and other forms; compile, organize, and tabulate data for managers.
• Maintain office supplies, process approved requisition purchases, and make necessary off‑campus purchases.
• Handle incoming mail, refresh office equipment, and serve as Notary Public for program documents.
• Submit facility work orders, follow up on status, and maintain work‑order reports.
• Distribute necessary information to team leaders and managers, ensuring effective communication across departments such as Security, Nursing, Social Services, and Psychiatry.
• Lead and assist clerks and Administrative Assistant I’s as required.
• Participate in disaster response, recovery, or Continuity of Operations (COOP) activation, which may require alternate shift patterns or locations.
• May be eligible for additional pay on maximum‑security locations and may be required to work overtime and/or extended hours.

Knowledge, Skills, and Abilities (KSAs)

• Proficiency with Microsoft Office applications (Outlook, Excel, Word, PowerPoint, Teams).
• Strong oral and written organizational skills.
• Ability to utilize and evaluate various databases effectively.
• Clear and tactful communication skills, both orally and in writing.
• Capacity to prioritize tasks, manage time effectively, and produce work with minimal errors.
• Ability to use automated office systems, equipment, and basic computer software.

Licensing and Certifications

• Valid Texas driver’s license (or availability within 90 days of hire). Out‑of‑state license holders must provide certified driving records.
• Current notary public license or ability to obtain one within twelve months.

Initial Screening Criteria

• At least 18 months of office administrative experience.
• At least 24 months of experience with Microsoft Outlook, Excel, Word, PowerPoint, and Teams.

All applicants must pass a fingerprint criminal background check, pre‑employment drug screen, registry checks (including CANRS, Nurse Aid, Medication Aide, and Employee Misconduct), and adhere to the immunization policy for state hospital employees. Vaccination is required based on contact level with patients.

This position is not eligible for telework and requires physical presence at the Vernon State Hospital campus.