Document Control Clerk

Career Opportunities with W. G. Yates & Sons Construction Company

A great place to work.

Careers At W. G. Yates & Sons Construction Company

Share with friends or Subscribe!

Are you ready for new challenges and new opportunities?

Join our team!

Current job opportunities are posted here as they become available.

Subscribe to our RSS feeds to receive instant updates as new positions become available.

Reporting to the Project Manager, this role is responsible for ensuring that document control needs on a large mega project are met in a timely and accurate manner ensuring that best practice is consistently met.

Primary Duties:

• Understand current business objectives, challenges, and issues in relation to Information Management
• Assist in system and process improvements in document and data management
• Understand compliance requirements for document and data management
• Undertake a range of document control activities to ensure all project requirements are met with respect to incoming and outgoing documentation, and in accordance with accepted company processes and required deadlines
• Assist in the administration of project EDMS including, ensuring deliverables are kept up to date and follow appropriate DC processes, procedures, and practices
• Transmittal and distribution of documents to both internal and external clients based on document distribution matrices (DDM)
• Act as focal point for all enquiries on project documentation for the project, clients, suppliers and third parties
• Awareness of Yates archival requirements for hard copy and electronic records
• Assist with project start up documents, such as distribution matrices, deliverables register document control plan and its associated procedures, templates, and work instructions
• Demonstrate Yates Core Values and Principles
• Follow Yates Code of Conduct
• Safety Responsibilities and Expectations
• Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices
• Report all incidents, near hits and hazards to management.
• Required to wear and maintain personal PPE.
• Advise fellow employees of hazardous situations.
• Participate in workplace inspections.
• Comply with statutory requirements, including duty of care.
• Participate in required and/or assigned training.
• Provide suggestions to improve Safety.
• Present a mature approach to working safely.
• Attend prestart and Safety meetings and contribute.
• Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations.
• Other related duties as needed and assigned by the Manager in support of the successful completion of the project.

Qualifications:

• High school Diploma or GED
• Project Sight Trimble experience

Requirements:

• Approximately one (1) to two (2) years’ experience in document control
• Exposure to EPCM projects
• Exposure to Information Management Technologies
• Knowledge working in a project engineering environment
• Experience and knowledge in start-up, execution, and handover DM/ IM activities
• Awareness of records management and archiving principles
• Project Sight Trimble experience
  
  High level of prioritization and time management to meet strict deadlines
• Detailed Orientated
• Project Sight Trimble
• Communication
• Time Management

Physical Demands/

Essential Job Functions:

This job description reflects an assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Physical requirements for this role may include but not limited to walking, standing, operating tools, equipment, and lifting items (up to 25lbs). Tasks may also be carried out in varying weather conditions and environments as appliable to the position.

About Yates Construction

Ranked among the top commercial and industrial construction companies in the country by?

Engineering News-Record, Yates Construction is family-owned and provides a wide range of construction and building services. Incorporated in 1964 by William G. Yates Jr., we have steadily grown to become one of the top commercial and industrial construction companies in the nation. We are financially…