Bookkeeper

The Bookkeeper is responsible for maintaining accurate financial records and supporting the day-to-day financial operations for our Accounting team. This individual will assist in ensuring the accuracy, organization, and integrity of our financial information. The ideal candidate will possess exceptional detail orientation, time management skills and be proficient with Microsoft Excel.

Responsibilities include, but are not limited to:

• Review all invoices for discrepancies and resolve them before processing for payment- ensuring all invoices are coded to the appropriate General Ledger account using the current year's budget.
• Maintain the prepaid insurance schedule for all of the Sea Oaks Property Owners Association (SOPOA) insurance policies and post the monthly insurance expense journal entry.
• Set up and maintain all annual recurring journal entries for Sea Oaks Property Owners Association (SOPOA) and ensure they are posted each month.
• Facilitate all necessary data entry to ensure that Ottimate reflects accurate, up-to-date information. This includes ensuring that all departments have uploaded, coded, and approved their invoices accurately, and, if anything is incorrect, notifying the department of the discrepancies.
• Export invoices from Ottimate and import them into North Star- scheduling check runs for Thursdays in both software systems. Once these checks have been printed, match them to the respective invoices and submit them to the General Manager for approval and signature.
• Mail the applicable paper checks to the respective vendors, maintain a check report, and ensure it is uploaded to Cash Pro for proper recordkeeping.
• Reconcile the following accounts: SOPOA accounts receivable, accounts payable, association due to/from accounts, A/R Other, Prepaid Other, Vendor Deposits, other payables, accrued compensation, accrued other, and event deposits on a monthly basis.
• Coordinate with the Accounts Payable Specialist to ensure all payables related to charge-backs for the associations are completed for both due to and from SOPOA.
• Prepare monthly SOPOA invoices and mail or e-mail them to the respective homeowners. Reconcile the quarterly assessments on the months they are billed, following the statements processing procedures according to the Membership Procedure documentation.
• Assist the Accounting Manager with the preparation of association financials.
• Complete the year-end reviews and filing of tax returns, and assist the CPA with questions or additional information that they may need for their review(s).
• Maintain the Capital and Reserves schedules monthly.
• Set up new homeowners in North Star.
• Maintain a list of all of the company's state licenses and ensure they are all paid/renewed on time.
• Review the SOPOA expense accounts monthly for any discrepancies and post any necessary journal entries to move the expenses to the correct general ledger accounts.
• Serve as a backup point of contact for the Accounting Clerk, assisting with the closing of the Beach and Tennis Club's daily work.
• Prepare various reports and analyses as requested.

To be successful in this role, the Bookkeeper should have:

• A Bachelor's degree in Accounting, Finance, or related majors.
• Knowledge in economics and accounting principles and practices, and the analysis and reporting of financial data.
• Deductive reasoning - the ability to apply general rules to specific problems to produce answers that make sense.
• The ability to lift up to 10 pounds on an intermittent basis.
• The ability to sit for prolonged periods.
• A reasonable ability to speak and communicate within the English language.
• The eligibility to work in the United States.
• This position requires a background check and drug test as pre-employment screening.