Clinic Administrative Assistant

## Clinic Administrative Assistant Apply remote type:
Onsite locations:
Vero Beach, FL, USAtime type:
Full time posted on:
Posted Todaytime left to apply:
End Date:
August 31, 2026 (30+ days left to apply) job requisition :
R0255572# PURPOSE AND SCOPE:
* Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
* Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.#

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Under general supervision, follows established company policies and procedures and applies acquired job skills to:
** Patient Engagement and Front Desk
- ** Responsibilities may include the following based on location and business need:
* Answering telephone & routing calls to the appropriate person
* Professionally greet all patients and guests.
* Maintain a professional environment at all times. Monitors the reception and waiting areas.
* Distributing incoming mail.
* Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies  and procedures.
* Ensure all aspects of patient confidentiality are maintained at all times
** Scheduling and Registration
- ** Responsibilities may include the following based on location and business need:
* Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.  + Prepares medical records for facsimile or mail related to travel, transplant, disability and others.  + Organizes travel for patients by contacting and providing requested medical records.  + Coordinates with transient patient paperwork.  + Coordinates transfer placements and confirmations along with Clinical Manager.  

+ Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.  + Assist with medical appointment referrals and scheduling.  + Assist with transportation coordination and referrals.
* Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
* Monthly insurance card scanning
** Administrative and Additional Responsibilities** **
- ** Responsibilities may include the following based on location and business need:
* Setting up and maintaining filing systems and basic databases as applicable.
* Completing forms and reports as required by the various company offices and outside vendors and agencies.
* Preparing purchase orders using the appropriate software application.
* Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
* Maintaining inventory of the necessary office supplies
* Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
* Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
* Assemble, file and maintain patient medical records
* Print patient schedule and pull patient charts daily.
* Arrange for package pickup and delivery.
* Assists with month-end reporting requirements.
* Participate in collaboration sessions such as center/team huddles and staff meetings.
* Attend education and training sessions as appropriate and apply key learnings.
*
* SKILLS:

*** Knowledge of office procedures required.
* Proficient in Microsoft office applications
* Ability to adapt to supporting software applications.
* Professional attitude and appearance
* Solid written and verbal communication skills
* Ability to be resourceful and proactive when issues arise
* Strong organizational skills
* Multitasking and time-management skills, with the ability to prioritize tasks
* Customer service attitude# PHYSICAL DEMANDS AND

WORKING CONDITIONS:

* The physical demands and work environment…