Food and Beverage Administrative Assistant

What You’ll Do

• Manage calendars and prioritize time using expert discernment and discretion.
• Arrange ongoing/recurring and ad‑hoc meetings and conference calls.
• Schedule conference rooms, set up audio‑visual or online meeting tools, order meals if needed, and coordinate overall event logistics.
• Coordinate and ensure meeting logistics are in place.
• Create systems to help balance priority issues and timely deadlines through email management and support other practices.
• Refer or delegate business issues or questions to others for resolution on behalf of the team.
• Track action items using a follow‑up system, tool or process, communicate and report on status.
• Book travel arrangements, including air or ground transportation, hotel accommodations, and provide travel support as needed, including itinerary adjustments and shipping of materials.
• Compose, proofread, edit, and format written correspondence, agendas, and documents and assist with guest letters, amenities or internal phone lists.
• Follow through on all invoices to ensure approvals and checks are cut in a timely manner, support monthly team budget reconciliation processes as necessary, and prepare expense reports.
• Run the onboarding process for new hires, assist with special projects on an as‑needed basis, including managing and tracking projects.
• Perform general office duties such as greeting scheduled visitors, ordering supplies, shipping, mail distribution, answering phones, filing, copying, faxing, and more.

• High School Diploma is preferred.
• 3 years of experience within hospitality or a similar industry is preferred.
• Flexible schedule, able to work weekends and holidays.
• Present research in an organized fashion.
• Advanced skills in the use of Microsoft Office Suite, as well as working knowledge of payroll, HR systems, and SharePoint.
• Comfort with ambiguity and ability to think on your feet.
• Inventive and resourceful problem‑solving skills.
• Excellent follow‑through on completion of tasks and responsibilities with a high degree of quality control and confidentiality.

We are committed to creating a culture that reflects the diversity of our hotel and restaurant guests. We also welcome and embrace people of all races, ethnicities, ages, religions, physical abilities, sexual orientations, gender identities and genders.

For our complete EEO policy .