Academic Coordinator

Academic Coordinator

Under general supervision, this position is responsible for providing academic counseling and oversight of academic support services for Upward Bound program participants at Indian River State College. The Academic Coordinator will develop and implement academic programs and workshops; prepare reports and newsletters; and maintain accurate records of student data and progress. This role also involves overseeing ETS instructors, tutors, and mentors, and facilitating monthly meetings with classroom teachers and school counselors to promote collaboration and ensure alignment with ETS program objectives.

As an employee of Indian River State College, compliance with college policies is mandatory.

Specific duties and responsibilities include:

• Monitor all aspects of assigned academic programs to ensure alignment with goals and compliance with program guidelines.
• Coordinate logistics related to student transportation, facility use, and equipment needs to support events and activities.
• Participate in regular team meetings with the Program Director and staff to plan, evaluate, and enhance program effectiveness.
• Collect, manage, and analyze program data using digital tools to track performance and outcomes.
• Submit required documentation, including monthly counseling reports and weekly tutorial schedules and other documentation as required by the Program Director.
• Evaluate and recommend instructional materials and educational resources for student use.
• Develop and facilitate college preparatory workshops for students and parents.
• Design and implement financial aid orientations and assist students with scholarship searches and related workshops.
• Guide participants through the college admissions process.
• Plan and coordinate educational field trips and enrichment programs.
• Monitor and document students' academic progress, attendance, and behavior, including the development of Academic Profiles and Personal Education Plans.
• Track and analyze student grades and standardized test scores to assess progress.
• Assist with student recruitment initiatives and outreach efforts.
• Implement procedures for identifying and selecting eligible program participants in compliance with program criteria.
• Advise students on middle school, high school, and college academic pathways to ensure successful transitions.
• Oversee after-school tutorials and coordinate mentoring services for participating students.
• Conduct individual and group academic counseling sessions and workshops.
• Maintain detailed case notes documenting student participation, progress, and counseling outcomes.
• Perform other duties and responsibilities as assigned by the Program Director.

Qualifications, knowledge and skill requirements include:

• Bachelor's degree from an accredited institution in Education, Counseling, Social Work, or a related area.
• Minimum of two (2) years of relevant experience working for a federal grant program serving low-income and potential first-generation college-bound students.
• Proven experience in working with students from low-income backgrounds or those facing educational hurdles.
• Knowledge of academic advising and college, career financial aid, and economic literacy activities and related services;
• Familiarity with the Department of Education General Administrative Regulations (EDGAR), especially as they relate to compliance, cost principles, and grant program administration.
• Familiar with the Office of Management and Budget (OMB) Circular A-21 and relevant sections of the Federal Register as they pertain to programmatic operations.
• Knowledge of local communities and school systems of Indian River State College.
• Excellent interpersonal communication skills, with the ability to effectively engage students, families, school personnel, college staff, and the public.
• Flexibility to work across multiple campuses (e.g., Mueller, Massey, Pruitt), target schools, and in virtual or remote settings as needed.
• Ability to relate to and support individuals from different backgrounds.
• Strong leadership and organizational skills;
• Excellent communication skills – both verbal and written;
• High attention to detail and accuracy in all tasks and documentation.
• Self-…