Receiving Inventory Specialist

Position Summary The Receiving / Inventory Specialist is responsible for executing accurate and timely receiving, inventory control, and material handling processes to maintain inventory integrity across the facility. This role ensures inbound materials are properly recorded in Net Suite ERP, supports real-time inventory visibility, and maintains compliance with company, food safety, and regulatory standards.

This position partners closely with Procurement, Production, and Quality teams to ensure materials are received, stored, tracked, and issued in alignment with operational needs and traceability requirements.

Key Responsibilities Receiving & System Transactions Receive incoming materials (cartons, bottles, caps, labels, packaging, ingredients, supplies, and chemicals) and accurately record receipts in Net Suite ERPVerify quantities, lot codes, and condition of goods against purchase orders and packing slips

Identify, document, and communicate discrepancies, shortages, or damages to Procurement Process returns, rejections, or corrective actions in coordination with suppliers and Procurement Inventory Control & Accuracy Maintain accurate, real-time inventory records in Net Suite Perform  routine cycle counts (daily/weekly/monthly) and assist with full physical inventory counts

Investigate and reconcile inventory variances

Maintain inventory logs by SKU, lot number, and storage location (including trailers and external storage)
Ensure proper material rotation using FIFO/FEFO principles

Material Handling & Organization Ensure all materials are labeled and stored in designated locations

Maintain organization of warehouse, packaging areas, and storage trailers

Track and maintain accurate inventory of materials stored in trailers and offsite locations

Ensure timely movement of materials to support production schedules

Traceability, Compliance & Food Safety Ensure all inventory transactions support full traceability (lot tracking, supplier documentation, etc.)Follow all SQF, GMP, Organic, and Non-GMO standards

Prevent cross-contamination through proper segregation and handling practices

Maintain required logs and documentation for audits (SQF, regulatory, customer audits)
Ensure safe handling and disposal of chemicals and materials

Communication & Cross-Functional Support Communicate low stock levels and potential shortages proactively to Procurement and Production Collaborate with Procurement on inventory planning, usage trends, and reorder timing

Support Purchasing with inventory verification and reporting

Coordinate with Production and Plant Management on material availability and priorities

Reporting & Continuous Improvement Assist in generating inventory reports from Net Suite Support  process improvements in receiving, inventory tracking, and warehouse organization

Identify opportunities to improve accuracy, efficiency, and traceability

Qualifications

Education & Experience High School Diploma or GED required

Minimum 1–3 years of experience in warehouse, receiving, or inventory control preferred

Technical Skills

Experience with ERP systems required (Net Suite strongly preferred)
Proficient in Microsoft Outlook and basic computer systems

Experience with barcode scanning and inventory tracking systems preferred

Core Competencies Strong attention to detail and accuracy

Ability to work independently and prioritize tasks in a fast-paced environment

Effective communication across departments

Problem-solving and discrepancy resolution skills

Certifications

Forklift Certification required (or ability to obtain)
Physical & Work Environment Ability to lift up to 50 lbs Frequent standing, walking, and material handling

Exposure to varying temperatures, warehouse conditions, and outdoor environments

Work around food production areas and chemicals in accordance with safety guidelines

Additional Expectations Maintain a safe, organized, and audit-ready work environment at all times

Follow all company policies, safety standards, and sanitation requirements

Perform additional duties as assigned by management
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