Receiving Inventory Specialist

Job Details Level: Entry

Job Location:

Vero Beach, FL 32968

Position Type:
Full Time Education Level: High School Travel Percentage:
Negligible Job Shift: Day Job Category:
Purchasing - Procurement

The Receiving / Inventory Specialist is responsible for executing accurate and timely receiving, inventory control, and material handling processes to maintain inventory integrity across the facility. This role ensures inbound materials are properly recorded in Net Suite ERP, supports real-time inventory visibility, and maintains compliance with company, food safety, and regulatory standards.

This position partners closely with Procurement, Production, and Quality teams to ensure materials are received, stored, tracked, and issued in alignment with operational needs and traceability requirements.

• Receive incoming materials (cartons, bottles, caps, labels, packaging, ingredients, supplies, and chemicals) and accurately record receipts in Net Suite ERP
• Verify quantities, lot codes, and condition of goods against purchase orders and packing slips
• Identify, document, and communicate discrepancies, shortages, or damages to Procurement
• Process returns, rejections, or corrective actions in coordination with suppliers and Procurement

• Maintain accurate, real-time inventory records in Net Suite
• Perform routine cycle counts (daily/weekly/monthly) and assist with full physical inventory counts
• Investigate and reconcile inventory variances
• Maintain inventory logs by SKU, lot number, and storage location (including trailers and external storage)
• Ensure proper material rotation using FIFO/FEFO principles

• Ensure all materials labeled and stored in designated locations
• Maintain organization of warehouse, packaging areas, and storage trailers
• Track and maintain accurate inventory of materials stored in trailers and offsite locations
• Ensure timely movement of materials to support production schedules

• Ensure all inventory transactions support full traceability (lot tracking, supplier documentation, etc.)
• Follow all SQF, GMP, Organic, and Non-GMO standards
• Prevent cross-contamination through proper segregation and handling practices
• Maintain required logs and documentation for audits (SQF, regulatory, customer audits)
• Ensure safe handling and disposal of chemicals and materials

• Communicate low stock levels and potential shortages proactively to Procurement and Production
• Collaborate with Procurement on inventory planning, usage trends, and reorder timing
• Support Purchasing with inventory verification and reporting
• Coordinate with Production and Plant Management on material availability and priorities

• Assist in generating inventory reports from Net Suite
• Support process improvements in receiving, inventory tracking, and warehouse organization
• Identify opportunities to improve accuracy, efficiency, and traceability

• High School Diploma or GED required
• Minimum 1–3 years of experience in warehouse, receiving, or inventory control preferred

• Experience with ERP systems required (Net Suite strongly preferred)
• Proficient in Microsoft Outlook and basic computer systems
• Experience with barcode scanning and inventory tracking systems preferred

• Strong attention to detail and accuracy
• Ability to work independently and prioritize tasks in a fast-paced environment
• Effective communication across departments
• Problem-solving and discrepancy resolution skills

Forklift Certification required (or ability to obtain)

• Ability to lift up to 50 lbs
• Frequent standing, walking, and material handling
• Exposure to varying temperatures, warehouse conditions, and outdoor environments
• Work around food production areas and chemicals in accordance with safety guidelines

• Maintain a safe, organized, and audit-ready work environment at all times
• Follow all company policies, safety standards, and sanitation requirements
• Perform additional duties as assigned by management