Administrative Assistant and Inventory Specialist

Overview

Pet Vet Care Centers' Bluegrass Equine Surgery is currently seeking an Administrative Assistant and Inventory Specialist to join their team.

Our vision is to be the place where clients have a customized experience and improved outcomes, doctors are passionate and energized by what they do, and staff learn and grow. All while having fun and putting the horse first.

Title: Administrative Assistant and Inventory Specialist

Reports to: Hospital Manager

Hourly: $17.00-$20.00 per hour

Hours Per Week: 40 hours, Monday-Friday

Status: W2 Employee - Full Time

Standard

Schedule:

Monday – Friday 8 AM – 4 PM

Pet Vet Paid Time Off: 6 Holidays annually plus 80 hours of PTO after 90 days; 120 hours after 5 years.

Eligible for

Health Benefits:

Yes

The Administrative Assistant and Inventory Specialist supports and adds value to clinic administration and inventory. You will perform a variety of administrative and supportive tasks and work to provide efficiency and organization for BES.

• Oversee Bluegrass Equine Surgeries Inventory system, including but not limited to:
  • Placing all medical supply orders requested by Doctors and technicians via Vet Cove and other vendors
  • Checking back orders daily, ordering when supply available
  • Track and receive all inventory both physically on the campus and place in Practice Management Software Ezy Vet
  • Unpack all boxes when they are delivered and put away items in dispensary
  • Maintain organization within the dispensary
  • Help develop inventory system within Ezy Vet, adding codes for products, finding efficient methods of usage
  • Fulfilling order requests for doctors and technicians, creating proper and accurate invoices for doctors and technicians
  • Maintaining an accurate count on inventory
  • Research best pricing available
  • Conduct cost updates bi-annually in Ezy Vet
  • Quarterly inventory audits
• Support as backup to building management & maintenance including but not limited to:
  • Maintain schedule for hospital maintenance
  • Communicate facility needs and wants to Hospital Manager
  • Work with Hospital Manager to plan special projects and distribute work appropriately
  • Help support BES vehicle fleet maintenance and repairs
  • Organize and keep records of medical equipment
  • Assist Hospital Manager and Billing Manager with various tasks assigned
  • Setting up new IT hardware (Computers, laptops, tablets)
  • IT onboarding of new hires
  • Organize all on sight IT Equipment - work closely with IT service company Tek Desk for any IT troubleshoot issues
  • File Maker maintenance and development for the hospital

• High School Diploma or equivalent
• Veterinary environment, terminology, and protocols
• Working in a team environment
• Customer Service
• Handling multiple tasks and priorities
• Organization skills
• Attention to detail
• Verbal and written communication skills with good interpersonal skills
• Basic math skills
• Familiarity with Ezy Vet, File Maker, and Microsoft programs strongly preferred

• Integrity
• Initiative + Follow Through
• Honesty
• Grit
• Efficiency
• Community
• Fun

We care deeply about supporting our team members — professionally and personally. Benefits include:

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support — including Calm app access and 24/7 EAP
• CE stipends and career development resources
• Grant Circle — a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources

Pay Range

$17—$20 USD

At Pet Vet Care Centers, we’re committed to a Culture of Care — for pets, for the people who love them, and for the team members who make it all possible. With more than 420 hospitals across the U.S. and a team of over 11,000 dedicated professionals
, including 1700+ veterinarians
, we offer a unique blend of local leadership and national support that helps our hospitals thrive.

Our model is built on partnership, collaboration, and local medical autonomy
, empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you’re providing care in a hospital or supporting operations behind the scenes, Pet Vet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.

You care for pets. We care for you.

Pet Vet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V

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