Bookkeeper

Overview

(Mobile,AL): Flexicrew Technical Services (FTS) is seeking a detail-oriented and reliable Bookkeeper to manage daily financial operations, reporting, payroll processing, and administrative accounting functions for a nonprofit organization. This role supports leadership with accurate financial tracking, compliance, budgeting visibility, and operational support across accounting, grants, and administrative processes.

• Receive and process donations, complete bank deposits via remote deposit, record transactions in accounting software and donor platforms, and generate acknowledgment correspondence.
• Process accounts payable by receiving invoices, issuing payments (check and ACH), maintaining organized documentation, and ensuring timely vendor payment.
• Submit bi-weekly payroll, review payroll reports for accuracy, post payroll entries in accounting software, monitor daily timekeeping activity, correct punch errors, and coordinate employee changes with payroll providers.
• Prepare and distribute weekly cash flow updates, monthly financial statements, and annual financial summaries to leadership and advisory stakeholders.
• Assist with government contracts, grant applications, billing documentation, and reporting requirements.
• Support development and fundraising initiatives by providing financial data, donor reporting, and documentation as needed.
• Maintain annual renewals and compliance documentation including tax exemption certificates and regulatory registrations.
• Coordinate retirement contribution reporting and administrative tracking.
• Organize financial files and prepare documentation for annual audits and year-end closeout.
• Prepare annual contribution statements and assist with compliance reporting.
• Coordinate insurance renewals, facility maintenance scheduling, inspections, and vendor estimates.
• Track and document operational expenses and asset maintenance including vehicles and building repairs.
• Order office and operational supplies as needed.
• Maintain internal records including meeting minutes and administrative documentation.
• Assist with fundraising activities, meetings, and special projects as assigned.

• Prior experience in bookkeeping, accounting, or financial administration.
• Proficiency with accounting software (Quick Books Online or similar platforms).
• Payroll processing experience and timekeeping system management.
• Strong understanding of accounts payable, donations tracking, reconciliation, and reporting.
• High attention to detail with excellent organizational and documentation skills.
• Ability to prepare financial reports and communicate financial data clearly to leadership.
• Strong computer skills including spreadsheets, document management, and email communication.
• Ability to manage multiple deadlines while maintaining accuracy and confidentiality.
• Experience supporting audits, grants, or nonprofit accounting is a plus.
• Professional communication skills and ability to work independently with minimal supervision.

• Ability to sit or stand for extended periods while working at a computer.
• Ability to lift and carry up to 25 pounds occasionally (files, office supplies, records).
• Ability to perform repetitive computer and keyboard tasks.
• Ability to move throughout an office environment as needed.

Flexicrew Technical Services is an Equal Opportunity Employer; employment with FTS is governed on the basis of merit, competence, and qualifications. Employment or consideration will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.