Payroll Clerk

TITLE:

Payroll Clerk

REPORTS TO:

Director of Finance

APPROVAL DATE:
August 28, 2014

To contribute to staff morale and efficiency by prompt and accurate handling of all payroll matters.

None

• Receives and computes all payrolls, making deductions for income tax, social security, retirement, insurance, and other payroll deductions.
• Prepares reports and checks that are distributed for income tax, social security, retirement, insurance, garnishments, and other payroll deductions.
• Records all absentee records on employees and information to pay substitutes each pay period.
• Records any exceptions to payroll each pay period and verifies for correctness before running payroll.
• Maintains proper computer input of employee payroll files on all covered deductions, with paper documentation forwarded to personnel department or filing.
• Distributes all payroll checks to employees.
• Assists with setup and provides training on Jantek Scanning System in Financial Systems.
• Coordinating absences; assists the Financial Systems Coordinator in the monthly filing for retirement.
• Sets up employees on computer for payment, tax information, pay status, account codes, sick, personal, and vacation days.
• Runs hard copy of monthly retirement report; processes retirement report electronically.
• At the beginning of a new fiscal year, enters new contract amounts, account codes, advance sick, vacation and personal leave days.
• Has a full understanding of computerized payroll accounting.
• Serves as Director of Financial Operations backup in preparing the following federal and state tax reports and distributes applicable tax documents to employees:

• 941 Quarterly Reports
• W2
• Retirement
• State Tax Reports
• Unemployment Reports

• Performs other tasks as assigned.

Payroll/ bookkeeping experience preferred. Proficient in computer applications.

High School Diploma

Ability to respond to inquiries or complaints. Ability to communicate to diverse groups of people. Demonstrates effective communication skills by speaking clearly and expressing ideas logically and giving clear, explicit explanations. Uses written communication appropriately and professionally.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand, walk, reach, bend and sometimes lift up to 25 pounds. Mobility skills are necessary to access a variety of work locations.

Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Must keep accurate, up-to-date records. Define problems, collect data, establish facts, and draw valid conclusions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee acknowledges that he/she is required to maintain a high standard of professional conduct in compliance with the Mississippi Code of Ethics. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to VWSD policy, unlawful activities, or any other conduct which is seriously prejudicial to the school district.

Non-exempt

General Fund

240 days