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Medical administrative assistant

Job in Esquimalt, Victoria, BC, Canada
Listing for: Terra Nova Medical Centre
Full Time position
Listed on 2026-03-12
Job specializations:
  • Administrative/Clerical
Job Description & How to Apply Below
Location: Esquimalt

  • Work Term:

    Permanent
  • Work Language:

    English
  • Hours:

    40 hours per week
  • Education:

    Secondary (high) school graduation certificate
  • Experience:

    Experience an asset
Work setting
  • Clinic
Tasks
  • Coordinate the flow of information
  • Interview patients to obtain case histories
  • Open and distribute regular and electronic incoming mail and other material
  • Schedule and confirm appointments
  • Train staff in procedures and in use of current software
  • Complete insurance and other claim forms
  • Maintain filing system
  • Order supplies and maintain inventory
  • Determine and establish office procedures and routines
  • Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
  • Initiate and maintain confidential medical files and records
  • Prepare draft agendas for meetings and take, transcribe and distribute minutes
  • Perform data entry
  • Provide customer service
Supervision
  • 1 to 2 people
Computer and technology knowledge
  • MS Word
  • Electronic mail
  • MS Excel
  • MS Windows
Area of work experience
  • Charts, tables, graphs and diagrams
  • Correspondence
  • Invoices
  • Reports and records
Work conditions and physical capabilities
  • Fast-paced environment
  • Work under pressure
  • Attention to detail
Personal suitability
  • Accurate
  • Client focus
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Initiative
  • Judgement
  • Organized
  • Reliability
  • Team player
Screening questions
  • Are you authorized to work in Canada?
  • Are you available to start on the date listed in the job posting?
  • Do you have experience working in this field?
  • Do you have the required certifications listed in the job posting?
Employment terms options
  • Shift
  • Flexible hours
Health benefits
  • Dental plan
  • Health care plan
  • Vision care benefits
Long term benefits
  • Maternity and parental benefits
Other benefits
  • Wellness program
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