Coordinator - Document Control

Summary

Looking for a candidate for a Coordinator to join the Procurement / Supply Chain Document Controls group. The group supports Procurement / Supply Chain Buyers and Management as well as working directly with other Departments of the organization and outside vendors.

This position would be responsible for the following along with future projects and needs as they arise:

• Perform tasks associated with verifying accuracy of PO invoices, PO documentation, PO proof of delivery, and invoice processing.
• Work with Buyers, Project Managers, Analysts, Vendors and individuals at delivery locations to verify any discrepancies in quantities, material, costs, etc.
• Create goods receipts in SAP MM once verified from signed and dated proof of delivery as they are received.
• Upload documentation into a permanent electronic storage location such as File Net.
• Monitor and respond to a group email address, which includes:
  • Identifying vendors set up in SAP, updating vendor information with proper documentation, or new vendor set up requirements.
  • Making group calendar entries.
  • Entering Goods Receipts in SAP.
  • Fielding general questions.

• Manage multiple tasks simultaneously with changing priorities and deadlines.
• Have proficient organization, oral and written communication skills.
• Be able to interface efficiently with individuals within our organization at all levels and outside vendors.
• Be able to work with minimal supervision and be self-driven.
• Possess the ability to work in a professional manner regardless of the situation.
• Use good time management and be to deal with a high volume of data.
• Be detail-oriented with the ability to follow processes.
• Be a team player.
• Adapt well to change.

Education and/or Experience, Knowledge, Skills & Abilities:

• 0-2 years of experience in administrative work or accounts payable experience.
• High school graduate as a minimum.
• Tech degree or associate's degree is a plus.
• At least 1 year of experience in Procurement-related activities or related experience as it pertains to maintaining Purchase Order packets, related invoices, and required back‑up documentation for such.
• Excellent communication skills and accurate data entry skills are a must.

Education and/or Experience, Knowledge, Skills & Abilities:

• SAP MM and Open Text experience or the ability to gain proficiency in applications.
• A background in procurement support, accounting or business.
• Proficiency in Microsoft Office Applications - MS Word, Excel and Outlook.
• Proficiency in web-based programs.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually, normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
• Occasional overnight travel may be required.
• Occasional visits to industrial/manufacturing settings which may include hazardous materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.