Administrative Assistant II - VN Program & PTA Program Job Victoria area,Texas USA,Education / Teaching

Administrative Assistant II

The Allied Health Department is recruiting for one full time Administrative Assistant II. This position is responsible for providing secretarial, receptionist, and administrative assistance to the Vocational Nursing and Physical Therapist Assistant Programs; performs a broad range of office and secretarial duties, within general guidelines, and with limited supervision and direction. The position requires knowledge of almost all aspects of the personnel and student functions and performs complex assignments for a department, program and/or division.

This position is benefits eligible. For more information on Victoria College's excellent benefits package, click the benefits tab.

About Our Institution

Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners.

VC features five academic divisions:

Academic Support & Student Success
Allied Health
Career & Technical Education
Arts, Humanities, & Social Sciences
Science, Mathematics, Engineering, & Physical Education

Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.

Living in the Area

Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails.

The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.

Duties & Responsibilities

Provide prospective students with information regarding vocational nursing and physical therapist assistant programs' application process, other Victoria College courses, student services, and local community resources and/or refer inquiries to appropriate personnel.

Correspond with applicants who had acceptable scores on the nursing entrance test and counsel applicants who did not obtain acceptable scores on the nursing entrance test. Inform them of available resources and encourage them to retake the test if needed.

Assist students and applicants with admission process (Hepatitis B series, immunization records, CBC, and transcripts)

Accept VN applications for each program year/start.

Accept PTA applications for each program year/start.

Submit VN applicants' information to the Board of Nursing for criminal background check.

Organize and maintain incoming students' files by obtaining records such as medical examination forms, intention response forms, CPR certifications.

Assist in compiling information packets for New Student Orientation Day program year/start.

Assist students with referrals to Student Service for information regarding WIOA, Child Care Assistance, loans and internal and external scholarships.

Assist with student management such as computer testing and proctoring of exams. Compile data results of standardized tests. Troubleshoot and assist with student activities in computer lab.

Organize and participate in Information Night for prospective students, contacting college departments and external agencies who will be participating in the event.

Maintain prospective and current student files by monitoring requirements (on the web-based data collection system)…